Associate Executive Administrative Assistant
Company: Nestle
Location: Arlington
Posted on: January 22, 2023
Job Description:
Foods people love. Brands people trust. And a career that
nourishes your future like no other.If you're driven by the passion
to do something meaningful that changes lives, Nestle is the place
for you. Nestle USA is one of seven operating companies that make
up Nestle's presence in the United States. We're in 97% of American
homes, and as the leading food and beverage company, our goals are
to continue to deliver quality food and beverage products,
strengthen our local communities, and reduce our environmental and
climate impact.We're determined to challenge the status quo and be
better tomorrow than we are today. As individuals and teams, we
embrace our entrepreneurial culture and have created a workplace
where collaboration is essential, courage is rewarded, speed is
expected, and agility is the norm to delight our consumers every
single day. Here, you will find limitless opportunities to learn
and advance your career and feel empowered to succeed in the
workplace and beyond. Because our focus is not only on nourishing
our customers, but also about enriching you.This position is not
eligible for Visa Sponsorship.This position provides high-volume
administrative support to assigned Directors and team members in
Nestle USA's Supply Chain division who sit in Arlington, VA. This
position will need to communicate with all levels of the
organization and will require strong organizational and
multi-tasking abilities. This individual must demonstrate excellent
interpersonal skills; both written and verbal, time management and
solid Microsoft Office skills including Outlook, PowerPoint, Excel
and Word. Must be self-motivated, proactive and be able to work
with minimal supervision, while also working effectively in a team
environment and collaborating with other department coordinators in
the broader Supply Chain organization.Responsibilities:
- Manage the calendars and meeting requests for assigned Supply
Chain Directors. Proactively address scheduling conflicts and make
appropriate changes and recommendations. Identify and prioritize
meeting requests from key stakeholders.
- Arrange travel, transportation, lodging, etc. for Directors as
required.
- Assist Directors and their teams with booking conference rooms
and telepresence meetings across multiple locations. Meeting
logistics including but not limited to catering orders, technical
needs, ordering supplies, etc.
- Back up support for the other Supply Chain Administrative
Supports
- Serve as the main IT Coordinator (ITC) contact for Supply Chain
employees ensuring correct role access and set up for all employee
transfers, new hires, and changes.
- Maintain purchasing card (P-Card) spend across Supply Chain
groups supported, provided spend summary to Leaders when
requested.
- Provide strong organizational support to Directors and team
while ensuring confidentiality. Additional Administrative Support:
- Responsible for daily office operations for assigned teams:
distributes incoming mail, responds to general inquiries, maintains
office efficiency and handles unforeseen situations with
printers/maintenance/IT.
- Responsible for P-Card and business travel accounts (BTA Card),
ensuring all purchasing activities are in accordance with current
policy. Responsible for monthly cc balance reports.
- Department Information Technology Coordinator: assign
workspace, order IT items, order roles, order nameplates, order
phone and supplies. Help with Arlington campus on-boarding for new
hires and transfers for assigned Managers and teams.
- Maintain directories, email distribution lists, org charts,
multiple department team rooms, and team calendars as
required.
- Document Control Coordinator: maintain Intelex documents when
needed, i.e.: add, update and delete documents based on owner's
needs.
- Collaborate with other Supply Chain and/or campus
Administrative Assistants on projects or tasks as required.
- Other duties as assignedRequirements:
- High School diploma required. Bachelor's degree preferred
- 3+ years of experience as an Administrative Assistant in a
corporate environment.
- Must have experience managing multiple priorities and
tasks.
- Experience working in a team environment and supporting
multiple LeadersSkills:
- Strong communications skills, both oral and written.
- Demonstrates professional judgment and discretion
- Service oriented - ability to address the needs of customers -
internal and external
- Ability to handle multiple projects simultaneously.
- Ability to work in team-based environment, developing
cross-functional network of resources, maintaining effective
working relationships.
- Detail oriented and able to work in a fast-paced
environment.
- Advanced computer skills required, including MS PowerPoint,
Word, Excel, Outlook
- Visio and SAP preferredRequisition ID:221041#LI-HYBRIDIt is our
business imperative to remain a very inclusive workplace.To our
veterans and separated service members, you're at the forefront of
our minds as we recruit top talent to join Nestle. The skills
you've gained while serving our country, such as flexibility,
agility, and leadership, are much like the skills that will make
you successful in this role. In addition, with our commitment to an
inclusive work environment, we recognize the exceptional engagement
and innovation displayed by individuals with disabilities. Nestle
seeks such skilled and qualified individuals to share our mission
where you'll join a cohort of others who have chosen to call Nestle
home.The Nestle Companies are an equal employment opportunity and
affirmative action employer seeking diversity in qualified
applicants for employment. All applicants will receive
consideration for employment without regard to race, ethnicity,
color, gender, gender identity, age, religion, national origin,
ancestry, disability, perceived disability, medical condition,
genetic information, veteran status, sexual orientation, or any
other protected status, as defined by applicable law. Prior to the
next step in the recruiting process, we welcome you to inform us
confidentially if you may require any special accommodations in
order to participate fully in our recruitment experience. Contact
us at accommodations@nestle.com or please dial 711 and provide this
number to the operator: 1-800-321-6467.This position is not
eligible for Visa Sponsorship.
Keywords: Nestle, Arlington , Associate Executive Administrative Assistant, Professions , Arlington, Virginia
Didn't find what you're looking for? Search again!
Loading more jobs...