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Executive Administrative Assistant

Company: Nestle
Location: Arlington
Posted on: January 21, 2023

Job Description:

Foods people love. Brands people trust. And a career that nourishes your future like no other.If you're driven by the passion to do something meaningful that changes lives, Nestle is the place for you. Nestle USA is one of seven operating companies that make up Nestle's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.This position is not eligible for Visa Sponsorship.This position provides high-volume administrative support to assigned Directors and team members in Nestle USA's Supply Chain division who sit in Arlington, VA. This position will need to communicate with all levels of the organization and will require strong organizational and multi-tasking abilities. This individual must demonstrate excellent interpersonal skills; both written and verbal, time management and solid Microsoft Office skills including Outlook, PowerPoint, Excel and Word. Must be self-motivated, proactive and be able to work with minimal supervision, while also working effectively in a team environment and collaborating with other department coordinators in the broader Supply Chain organization.Responsibilities:

  • Manage the calendars and meeting requests for assigned Supply Chain Directors. Proactively address scheduling conflicts and make appropriate changes and recommendations. Identify and prioritize meeting requests from key stakeholders.
  • Arrange travel, transportation, lodging, etc. for Directors as required.
  • Assist Directors and their teams with booking conference rooms and telepresence meetings across multiple locations. Meeting logistics including but not limited to catering orders, technical needs, ordering supplies, etc.
  • Back up support for the other Supply Chain Administrative Supports
  • Serve as the main IT Coordinator (ITC) contact for Supply Chain employees ensuring correct role access and set up for all employee transfers, new hires, and changes.
  • Maintain purchasing card (P-Card) spend across Supply Chain groups supported, provided spend summary to Leaders when requested.
  • Provide strong organizational support to Directors and team while ensuring confidentiality. Additional Administrative Support:
    • Responsible for daily office operations for assigned teams: distributes incoming mail, responds to general inquiries, maintains office efficiency and handles unforeseen situations with printers/maintenance/IT.
    • Responsible for P-Card and business travel accounts (BTA Card), ensuring all purchasing activities are in accordance with current policy. Responsible for monthly cc balance reports.
    • Department Information Technology Coordinator: assign workspace, order IT items, order roles, order nameplates, order phone and supplies. Help with Arlington campus on-boarding for new hires and transfers for assigned Managers and teams.
    • Maintain directories, email distribution lists, org charts, multiple department team rooms, and team calendars as required.
    • Document Control Coordinator: maintain Intelex documents when needed, i.e.: add, update and delete documents based on owner's needs.
    • Collaborate with other Supply Chain and/or campus Administrative Assistants on projects or tasks as required.
    • Other duties as assignedRequirements:
      • High School diploma required. Bachelor's degree preferred
      • 3+ years of experience as an Administrative Assistant in a corporate environment.
      • Must have experience managing multiple priorities and tasks.
      • Experience working in a team environment and supporting multiple LeadersSkills:
        • Strong communications skills, both oral and written.
        • Demonstrates professional judgment and discretion
        • Service oriented - ability to address the needs of customers - internal and external
        • Ability to handle multiple projects simultaneously.
        • Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships.
        • Detail oriented and able to work in a fast-paced environment.
        • Advanced computer skills required, including MS PowerPoint, Word, Excel, Outlook
        • Visio and SAP preferredRequisition ID:221041#LI-HYBRIDIt is our business imperative to remain a very inclusive workplace.To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at or please dial 711 and provide this number to the operator: 1-800-321-6467.This position is not eligible for Visa Sponsorship.

Keywords: Nestle, Arlington , Executive Administrative Assistant, Professions , Arlington, Virginia

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