Senior Analyst - Conference Planner

Company: Technical and Project
Location: Arlington
Posted on: May 14, 2022

Job Description:

Job DescriptionJOB SUMMARYThe Conference Planner position is responsible for supporting the day-to-day planning, operations, and year-round logistical coordination for SLRF, AUSA, SDLIF, TGOSC ESSENTIAL FUNCTIONS

• Assists in managing staff participation in all conference aspects.
• Oversees preparation of on-site conference program book and content preparation of conference proceedings book and content.
• Manages exhibit program, including show layout, decorator contact, registration, and post-evaluation
• Oversees pre-con logistics (signs, plaques, badges, registration packet materials, etc.).
• Designs & tabulates conference evaluation forms
• Manages post-conference activities
• Assists in all other conference areas as necessary
• Manages financial and managerial administration in develop and monitor conference budget
• Makes bookings for catering, accommodations, and transportation
• Coordinates meeting logistics for all Board, leadership, and committee meetings
• Coordinates speaker selections and attendee invitation list
• Works with the leaders of the group sponsoring the gathering, conference coordinators come up with a theme for the event and plan activities.
• Supports the planning and execution of all aspects of conference logistics (meeting space, catering, transportation, special events, parking, etc.)
• Performs other duties as assigned
• Must be able to travel 10-25% EDUCATION AND EXPERIENCE:
  • Four year degree (BA or BS) from an accredited university or college
  • 5 Years of experience working with Army Training
  • Experience in a field related to Army civilian or military training, doctrine, or resource management
  • HQDA staff experience preferred
  • Secret clearance KNOWLEDGE/SKILLS/ABILITIES
    • Proficiency in MS Office Applications
    • Working knowledge of Army Training and PPBE
      • Must have a demonstrated interest in customer service and conference and event management
      • Ability to work independently with little supervision, handling multiple deadlines and projects
      • Skills in planning, organizing, problem-solving, managing multiple tasks and attention to detail
        • Ability to perform basic mathematical computations
        • Working knowledge of business English, spelling, grammar, and punctuation
        • Working knowledge of modern office practices, procedures, systems and equipment.
        • Ability to understand and interpret Army policies and procedures
        • Ability to communicate effectively both orally and in writing
        • Ability to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact
        • Ability to organize and execute multiple assignments under specific time constraints with general instructions
        • Ability to operate standard office equipment and keyboards PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. WORK ENVIRONMENTAll employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. The safe use of TAPE equipment, as well as safe practices while on TAPE property is essential. DISABILITY SPECIFICATIONSTAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. TAPE is an Equal Opportunity / Affirmative Action Employer

Keywords: Technical and Project, Arlington , Senior Analyst - Conference Planner, Professions , Arlington, Virginia