Executive Secretary / EA Assistant - Journeyman
Company: Ctec Inc.
Location: Arlington
Posted on: May 14, 2022
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Job Description:
Cybermedia Technologies (CTEC) www.ctec-corp.com is a CMMI Level
III company that has provided technology and management solutions
to commercial and government clients across the USA for 20 years.
We are currently looking for a IAA Executive Secretary / EA
Assistant - Lead Duties and Resposibilities: Develop taskings,
briefings, reports, fact sheets, talking points, communications,
and outreach for the CISA Infrastructure Assessments and Analysis
(IAA) as directed by Associate Director's Office and designees.
Review IAA's work products, requiring a high degree of familiarity
with relevant policies, programs, and standards; identify issues
and opportunities for improvement to the Associate Director, Deputy
Associate Director, and their Designees. Manage IAA's internal and
external communications to include speaker requests and associated
clearance processes, develop charts, memorandum, reports, letters,
taskings and review briefings and presentations, and coordinate
participation of senior executives at major events. Operate daily
executive task tracking (leveraging CATT) correspondence management
system to track and monitor all internal and external tasks.
Develop IAA's templates and standards to report on activities not
covered by DHS, CISA, or ISD templates and standards. Ensure task
coordination across IAA's Branches and if required ISD's
Sub-Divisions while providing quality control to advance
information-sharing. Research and recommend changes to policy
through participation in policy related Headquarters tasks and
meetings. Review and edits strategic planning documents, policy
guidance, implementation guidelines, memorandum, reports, fact
sheets, briefs, excel reports and taskings Provide routine
administrative functions for the Associate Director, Deputy
Associate Director, and their Designees to include responsibilities
such as document copying and filing; maintaining calendars and
schedules; handling meeting logistics; composing correspondence;
tracking deadlines on incoming requests; answering phone calls;
handling all inquiries within their capacity; arranging callbacks
to protect the principal's time; providing backup materials for
callbacks; scheduling appointments and meetings; preparing agendas;
scheduling meeting facilities; preparing action minutes; scheduling
travel; preparing itineraries, trip files and supplies; and
preparing settlement vouchers after trips Work Experience: The
Contractor shall have a minimum of five(5) years of related work
experience Shall be self-directed and possess leadership,
organizational, communication and interpersonal skills with the
ability to work independently with no supervision. Knowledgeable in
software applications to include MS-Office The above statements are
intended to describe the general nature and level of work being
performed by the individual(s) assigned to this position. They are
not intended to be an exhaustive list of all duties,
responsibilities, and skills required. Cybermedia Technologies
management reserves the right to modify, add, or remove duties and
to assign other duties as necessary. In addition, where applicable
and available, reasonable accommodation(s) may be made to enable
individuals with disabilities to perform essential functions of
this position. Please note: Candidate(s) will be required to go
through pre-employment screening. Cybermedia Technologies, Inc. is
a proud Equal Opportunity Employer (EOE; M/F/D/V) 06022021
Keywords: Ctec Inc., Arlington , Executive Secretary / EA Assistant - Journeyman, Professions , Arlington, Virginia
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