Construction Contracts Administrator
Company: Fairfield Residential
Location: Arlington
Posted on: April 9, 2021
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Job Description:
Job Description Reports To: Senior Contracts Administrator
Education/Certificates: Associates Degree or Equivalent Experience:
Candidate should have at least 2 - 4 years of experience in this
area or in a related area. Skills, Knowledge & Abilities: ---
Advanced proficiency in Excel, Word and Adobe Acrobat---
Prioritization of work schedule to maximize efficient time
management with daily and specially requested tasks--- Strong
written and oral communication skills--- Demonstrate dependability,
flexibility and teamwork --- Ability to follow complex oral and
written instruction--- Ability to interact and communicate
effectively within the organization--- Records and Information
Management Essential Duties: Process Contract, Purchase Order and
Change Order requests received from the Project Managers 1. Work on
LOI2. Collect required pre-qualification, financials, and DocuSign
Consent form3. Prepare base Schedule A on Q for PM to work on scope
of work4. Work on SOV on Q5. Convert contract to Procore 6. Send
approved contract to sub via DocuSignPO: 1. Work on PO line items,
and get it approved. 2. Send approved PO to sub via Dosusign CO: 1.
Log change order requests in Procore Change Event 2. Generate
Procore Change Order from Change Event3. Work on CO language, get
it approved4. Send approved CO to sub via DocuSignLOA and
Consultant Agreement1. Work on agreement language and get it
approved2. Manually execute Consultant Agreement; LOA in Procore
DocuSign. --- Monthly draw take over by Textura, A/P invoice, code
invoices, have them approved, and then send to accounting.--- Take
over by Procore ERP--- Update Contract and Purchase Order Logs
regularly Yes--- Post documents to Procore--- Scan and Upload
documents to Sharepoint and Procore--- Take over by DocuSign---
File Contracts, Purchase Orders and Change Orders to respective
folders No original documents. Only post electronic documents to
respective folders in Procore--- Maintain Contract and Purchase
Order logs weekly to ensure timely receipt of signed documents. ---
Maintain Logs for Subcontractor's Licenses --- Retrieve and sort
daily Contract Administration Mail --- Receive and Ship packages as
needed --- Prepare and Compile documents for Construction Project
Close-outs upon Construction completion. Includes Audit of Contract
Logs and Purchase Order Logs. --- Maintain Contract and Purchase
Order logs weekly to ensure timely receipt of signed documents. ---
Maintain Logs for Subcontractor's Licenses --- Retrieve and sort
daily Contract Administration Mail --- Receive and Ship packages as
needed --- Prepare and Compile documents for Construction Project
Close-outs upon Construction completion. Includes Audit of Contract
Logs and Purchase Order Logs.
Keywords: Fairfield Residential, Arlington , Construction Contracts Administrator, Professions , Arlington, Virginia
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