Construction Contracts Administrator

Company: Fairfield Residential
Location: Arlington
Posted on: April 9, 2021

Job Description:

Job Description Reports To: Senior Contracts Administrator Education/Certificates: Associates Degree or Equivalent Experience: Candidate should have at least 2 - 4 years of experience in this area or in a related area. Skills, Knowledge & Abilities: --- Advanced proficiency in Excel, Word and Adobe Acrobat--- Prioritization of work schedule to maximize efficient time management with daily and specially requested tasks--- Strong written and oral communication skills--- Demonstrate dependability, flexibility and teamwork --- Ability to follow complex oral and written instruction--- Ability to interact and communicate effectively within the organization--- Records and Information Management Essential Duties: Process Contract, Purchase Order and Change Order requests received from the Project Managers 1. Work on LOI2. Collect required pre-qualification, financials, and DocuSign Consent form3. Prepare base Schedule A on Q for PM to work on scope of work4. Work on SOV on Q5. Convert contract to Procore 6. Send approved contract to sub via DocuSignPO: 1. Work on PO line items, and get it approved. 2. Send approved PO to sub via Dosusign CO: 1. Log change order requests in Procore Change Event 2. Generate Procore Change Order from Change Event3. Work on CO language, get it approved4. Send approved CO to sub via DocuSignLOA and Consultant Agreement1. Work on agreement language and get it approved2. Manually execute Consultant Agreement; LOA in Procore DocuSign. --- Monthly draw take over by Textura, A/P invoice, code invoices, have them approved, and then send to accounting.--- Take over by Procore ERP--- Update Contract and Purchase Order Logs regularly Yes--- Post documents to Procore--- Scan and Upload documents to Sharepoint and Procore--- Take over by DocuSign--- File Contracts, Purchase Orders and Change Orders to respective folders No original documents. Only post electronic documents to respective folders in Procore--- Maintain Contract and Purchase Order logs weekly to ensure timely receipt of signed documents. --- Maintain Logs for Subcontractor's Licenses --- Retrieve and sort daily Contract Administration Mail --- Receive and Ship packages as needed --- Prepare and Compile documents for Construction Project Close-outs upon Construction completion. Includes Audit of Contract Logs and Purchase Order Logs. --- Maintain Contract and Purchase Order logs weekly to ensure timely receipt of signed documents. --- Maintain Logs for Subcontractor's Licenses --- Retrieve and sort daily Contract Administration Mail --- Receive and Ship packages as needed --- Prepare and Compile documents for Construction Project Close-outs upon Construction completion. Includes Audit of Contract Logs and Purchase Order Logs.

Keywords: Fairfield Residential, Arlington , Construction Contracts Administrator, Professions , Arlington, Virginia