Executive Assistant (MID)
Company: Alaka'ina Foundation Family of Companies
Location: Arlington
Posted on: June 23, 2022
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Job Description:
Executive Assistant (MID) Location VA - Arlington Job Code 9303
# of openings 1 Apply Now
(https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=AKIMEKATECH=43=9303)
The Alaka`ina Foundation Family of Companies (FOCs) has a potential
need for a Executive Assistant to provide support to the Naval
Information Warfare Systems Command's(NAVWAR's) Program Executive
Office (PEO) for Manpower, Digital out of the National Capital
Region (NCR). The PEO MLB program encompasses Administrative, Total
Force Management Support, and Corporate Communications & Public
Affairs Support, Command Operations, and Support, and IT Management
Support services. JOB DESCRIPTION: + Assist the Government to
complete action items. This requirement may involve independently
gathering, tracking, and analyzing data, coordinating inputs, and
collaborating with stakeholders to complete assigned action items.
+ Prepare program documentation tailored to intended audiences.
Program documentation may be recurring or ad-hoc. Examples of
program documentation include briefings, executive summaries, white
papers, issue papers, reports, assessments, studies, analyses,
reclamas, e-mails, charts, graphics, spreadsheets, multimedia
presentations, diagrams, surveys, metrics, and Naval messages. +
Analyze data and provide comments, questions, and recommendations
for the Government in verbal and/or written format. + Utilize,
recommend, and implement best practices and process improvements
for the Government. + Provide all deliverables in accordance with
the specified format, deadline, and tools (e.g. database, software,
and websites). All deliverables shall be free of spelling,
grammatical, syntax, and punctuation errors. + Ensure inputs are
fully coordinated, reviewed, and approved by the Government. +
"Assist the Government in its response to data calls. Data calls
may be recurring or ad-hoc. Examples of support functions include
drafting, gathering, analyzing, validating, delivering, updating,
and submitting inputs for the requestor. Additionally, this
requirement may involve providing routine status + updates to the
requestor." + Provide a variety of assessments, analyses, comments,
questions, and recommendations for the Government in the assigned
format and by assigned deadlines. + Report any unauthorized
disclosure of PII to the NAVWAR Privacy Act Coordinator and
designated Government personnel, to include the Procuring
Contracting Officer (PCO) and Contracting Officer's Representative
(COR). + Provide support to manage action items. + Provide calendar
support. + Perform clerical duties, to include assisting with the
successful management of the assigned Government organization. +
Provide meeting support. + Provide support for mail-related
functions. + Provide records management support. + Provide support
for e-mail management. + Assist the Government in the development
and implementation of Management Internal Control Program (MICP)
requirements for the assigned Government organization. + Coordinate
and schedule official travel plans in accordance with the Defense
Travel System (DTS) governance. + Prepare travel vouchers for the
assigned Government organization in accordance with DTS directives
and most current JTR. + "Manage office supplies and equipment for
the assigned Government + organization." + "Provide high-level
administrative support by conducting research, preparing +
statistical reports, and handling information requests, as well as
performing routine administrative functions such as preparing
correspondence, receiving visitors, arranging conference calls, and
scheduling meetings." + Specialized administrative support
experience with a Navy acquisition program or related/comparable
administrative support experience with Department of Defense (DoD)
agencies. + Experience applying the Navy Correspondence Manual to
assigned duties. REQUIRED SKILLS AND EXPERIENCE: + Minimum of 3
Years of relevant experience. + Excellent oral and written skills.
+ Excellent critical thinking skills. + Proficient in Microsoft
applications such as Word, Excel, PowerPoint, and Outlook.
(Microsoft Office 365 Suite, DON Tracker, and Defense Travel System
(DTS)) + Ability to work independently and as a team member. +
Ability to learn and apply administrative support concepts to
assigned duties. DEGREE/EDUCATION/CERTIFICATION REQUIREMENTS: +
Bachelor's Degree. Substitution: 6 years of additional relevant
work experience OR Associate's Degree plus 4 years of additional
relevant work experience. CITIZENSHIP/SECURITY CLEARANCE
REQUIREMENTS: + Must be a US citizen. + Active SECRET clearance
required. + The Alaka`ina Foundation Family of Companies (FOCs) is
a fast-growing government service provider. Employees enjoy
competitive salaries; a 401K plan with company match; medical,
dental, disability, and life insurance coverage; tuition
reimbursement; paid time off; and 10 paid holidays. The Alaka`ina
Foundation Family of Companies (FOCs) is a fast-growing government
service provider. Employees enjoy competitive salaries; a 401K plan
with company match; medical, dental, disability, and life insurance
coverage; tuition reimbursement; paid time off; and 11 paid
holidays. We are an Equal Opportunity/Affirmative Action Employer.
We are proud to state that we do not discriminate in employment
decisions on the basis of race, color, religion, sex, pregnancy,
sexual orientation, gender identity, national origin, age,
protected veteran status, or disability status. If you are a person
with a disability and you need an accommodation during the
application process, please click here
(HRdept@alakaina.com?subject=Request%20for%20accommodation.) to
request accommodation. We E-Verify all employees. The Alaka`ina
Foundation Family of Companies (FOCs) is comprised of
industry-recognized government service firms designated as Native
Hawaiian Organization (NHO)-owned and 8(a) certified businesses.
The Family of Companies (FOCs) includes Ke`aki Technologies,
Laulima Government Solutions, K?pono Government Services, and
Kapili Services, Po`okela Solutions, K?kaha Solutions, LLC, and
Pololei Solutions, LLC. Alaka`ina Foundation activities under the
501(c)3 principally benefit the youth of Hawaii through charitable
efforts which includes providing innovative educational programs
that combine leadership, science & technology, and environmental
stewardship. For additional information, please visit
www.alakainafoundation.com
Keywords: Alaka'ina Foundation Family of Companies, Arlington , Executive Assistant (MID), Other , Arlington, Virginia
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