Executive Staff Specialist

Company: Air National Guard
Location: Arlington
Posted on: June 21, 2022

Job Description:

SummaryClick on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the Executive Staff Assistant to the Director of Management and Administration (DM) at the National Guard Bureau (NGB) with responsibility for handling a wide range of sensitive and confidential special assignments of great personal interest and concern to the Director of the DMLearn more about this agencyHelpOverviewAccepting applicationsOpen & closing dates05/25/2022 to 06/08/2022Salary$74,950 - $97,430 per yearPay scale & gradeGS 11HelpLocationFEW vacancies in the following location:Arlington, VARemote jobNoTelework eligibleYes-as determined by the agency policy.Travel RequiredOccasional travel - You may be expected to travel for this position.Relocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potential11Job family (Series)0301 Miscellaneous Administration And ProgramSupervisory statusNoSecurity clearanceSecretDrug testNoAnnouncement number41-AFPC-11500273-624788-DMCControl number655902400HelpThis job is open toCareer transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee.Family of overseas employeesFamily members of a federal employee or uniformed service member who is or was, working overseas.Federal employees - Competitive serviceCurrent or former competitive service federal employees.Federal employees - Excepted serviceCurrent excepted service federal employees.Individuals with disabilitiesLand & base managementCertain current or former term or temporary federal employees of a land or base management agency.Military spousesPeace Corps & AmeriCorps VistaVeteransClarification from the agencyEligible NAF employees are considered under Hiring Path - "Federal employees-Excepted service"HelpDutiesCarries out high priority special assignments and projects personally assigned by the Director of DM, on a wide variety of sensitive and confidential matters.Maintains the appointment calendar for the Director and the Office Staff as required, usually scheduling appointments and meetings without prior clearance.Reviews incoming correspondence (through the Task Management Tool) and brings to the attention of the appropriate official within the office of the DM when items require action.Coordinates the Director, DM travel and outside the office engagements by assisting the trip planner in preparing itineraries that accomplish the Director's purpose for the trip and makes arrangements by working closely with the appropriate organization to be visited.Establishes and maintains the Director, Deputy Director files, including sensitive correspondence. HelpRequirementsConditions of EmploymentMust complete initial online questionnaire and additional assessment(s)U.S. Citizenship is requiredMales must be registered for Selective Service, see www.sss.govA security clearance is requiredThis posn is subject to provisions of the DoD Priority Placement ProgramEmployee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays.Employee may be required to work overtime.Disclosure of Political AppointmentsAll federal employees are required to have direct deposit.Leave accrual may be authorized upon requestWork may occasionally require travel away from the normal duty station on military or commercial aircraft.Performs other related duties as required.Eligible for regular and recurring telework.Superior Qualifications may be authorized.QualificationsIn order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes: (1) Conducting research and gathering background material for high priority special assignments, studies, and/or projects; (2) Maintaining calendars, making travel arrangements, and scheduling meetings and appointments; (3) Providing executive support to agency leadership in accomplishing multiple and sometimes simultaneous administrative functions. OR EDUCATION: Have successfully completed a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Thorough knowledge of the procedures and rules of protocol in dealing with high- ranking civilian and military personnel. Thorough knowledge of the National Guard Bureau, ANG and ARNG, missions, functions and relative priority of work in order to schedule appointments, route inquiries and actions, and monitor suspense's. 2. Knowledge of administrative NGB, ANG, and ARNG policies and viewpoints on a range of politically sensitive and potentially controversial issues. Knowledge of DoD/JCS/ANG/ARNG organizational alignments and their relationship with the National Guard Bureau. 3. Working knowledge of rules and regulations governing official travel, and applicable security regulations concerning treatment of classified material. Knowledge of correct grammar, spelling, punctuation, capitalization and format to prepare and edit written correspondence and reports. 4. Skill in conducting detailed analysis of complex functions and work processes. The work requires skill in preparing project papers and staff reports; and skill in organizing and delivering briefings to encourage understanding and acceptance of findings and recommendations. 5. Superior ability in fact-finding, coordination, personal insight, and analysis of key issues, along with the ability to assess a variety of situations quickly, and furnish objective and unbiased viewpoints based on findings. 6. Ability to communicate effectively both orally and in writing and to maintain good working relationships. Must be able to speak and deal convincingly and effectively with high-level officials both within and outside DoD. Ability to plan, organize work, and meet deadlines.PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationIF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following: Name/Rank/Grade of Service MemberBranch of Armed ForcesDates of Active Service (Start and End Date(s)Expected Date of Discharge/Release from Active DutyTerminal leave start date (if applicable)Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)Must be certified within 120 days of anticipated discharge Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander. Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receiptAdditional informationInteragency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected at the full performance level and placed at the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and restriction from the workplace. If you have questions regarding this announcement and have hearing or speech difficulties click here. Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017" suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit GSA Bulletin FTR 20-04 here for additional information.Read moreHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):Attention to DetailCustomer ServiceDecision MakingFlexibilityIntegrity/HonestyInterpersonal SkillsLearningReading ComprehensionReasoningResearchSecuritySelf-ManagementStress ToleranceTeamwork The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume. BASIS OF RATING: The assessments for this job will also measure Knowledge, Skills and Abilities (KSA) as listed under Qualifications Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable. Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements. Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements. To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. ADDITIONAL INFORMATION OPTIONAL DOCUMENTS: Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record signed by a supervisor. Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume. Note: Applicant must not submit award SF50s-Notification of Personnel Actions (SF50s).HelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.Online Application: QuestionnaireResume: For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn), inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.Transcripts/Registration/License: If qualifying based on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.Veterans: If claiming VEOA, VRA or 30% Disabled Veteran - Submit VOW certification memo or copy of the official DD-Form 214, which must include the

Keywords: Air National Guard, Arlington , Executive Staff Specialist, Other , Arlington, Virginia