Senior Executive Assistant (EA) (TS/SCI) DODF6
Posted on: June 21, 2022
Avantus Federal, a NewSpring Holdings Company, is a mission-focused
data, cyber and space services and solutions company. As a
mid-market powerhouse with an intentional blend of elite talent,
infrastructure and speed to impact, Avantus leads with technical
and domain expertise for its Defense, Intelligence, Homeland
Security and Federal Civilian customers.
Helping to solve some of the toughest national security problems
and government missions, Avantus' offerings enable services at
scale, including: cyber technologies and operations, data and
software solutions, digital engineering and integration,
intelligence analysis and operations, transformation and advisory
services and more.
Avantus Federal is looking for a Sr. Executive Assistant. This
position supports senior DoD leadership within the Office of the
Secretary of Defense at the Deputy Assistant Secretary of Defense
(DASD) level. The candidate will directly support high-ranking
Federal Government Senior Executives and interact with DoD Flag /
General Officers and their support staffs. This position will
routinely exercise independent judgement and discretion to include
being empowered to commit the principal's time based on
interpreting general guidelines and established rules of
Our COVID-19 Task Force is taking every measure to protect our
employees during this time. Speak to a recruiter about our telework
* Formulate and refine multiple standard operating procedures,
processes, and work products/templates based on their subject
matter expertise and independent assessments. These decisions are
the basis of the daily business operations of the offices, but also
represent the overall strategic engagement plans of their clients.
Tasks will require impeccable judgement, discretion, a thorough
knowledge of the business operations and plan, and empowerment by
* Serve as primary point of contact and liaison with senior DoD
leadership for interpreting proposed policies and operating
practices, DoD Directives, Instructions, Publications & Manuals,
and providing expert recommendations to the DASD(P), military
assistants, and other Senior Executive Service and Flag/General
Officers and their staffs.
* Create tools such as Excel spreadsheets and other databases to
compile, track, summarize, and report the status of various
documents and projects.
* Ensure conformance with established guidelines; provide timely
feedback and status upon request.
* Perform special projects on own initiative or as assigned.
* Provide input to and communicate with various military
assistants, Chiefs of Staff, OSD Protocol, Pentagon Force
Protection Agency, and subordinate organization personnel to guide
and direct daily operations and provide inputs into strategic
* Provide liaison with the Secretary of Defense/Deputy Secretary of
Defense, OSD Protocol, Pentagon Force Protection Agency,
subordinate offices, other DoD agencies, and industry and academic
institutions to ensure ongoing, effective business operations.
* Ensure conformance to established deadlines.
* Serve as subject matter expert in interpreting Joint Travel
Regulations (JTR) and facilitating compliance with Foreign
Clearance Guide to plan and coordinate travel in conjunction with
the DASD(P) activities; review travel authorizations and vouchers;
arrange necessary passports and visas for official travel.
* Manage and maintain the complex calendars and schedules of
DASD(P) senior personnel and resolve conflicting priorities and
orchestrate changes to the calendar, as required, that may include
coordination, verification, and scheduling of meetings with senior
government personnel, congressional members and staff, industry,
and academia personnel.
* Plan, coordinate, and confirm logistical support (transportation,
badges, security clearance paperwork, audio visual support, and
etc. for meetings held in conjunction with the DASD(P) activities;
escort, greet, and provide information supporting visits to the
* Provide a daily read-ahead book with information for the next day
and next week activities for the DASD(P) prior to the end of the
duty day; maintain electronic copies, and paper as directed by the
Government, of files of all office documents including letters,
memos, reports, and briefings.
* Coordinate office administrative functions including office
security administration, office space management, processing
security clearance and visit requests for OUSD(P) personnel and
visitors, scheduling office events and ordering supplies. Should
have experience in administrative support and working knowledge of
DoD security procedures.
* A minimum of five (5) years of recent and relevant experience
* Extensive experience with creating, reviewing and approving CONUS
and OCONUS Defense Travel System (DTS) orders
* Correspondence experience in a DoD environment
* Experience with task or correspondence management systems (e.g.
TMT or CATMS)
* Active TS/SCI clearance #AvantusClearedJob
* The status of applicable COVID-19 vaccination requirements under
Executive Order 14042 are subject to change depending on applicable
court orders and the course of ongoing litigation. Candidates may
be required to show proof of COVID-19 vaccination or have an
* Bachelor's degree from an accredited college or university is
preferred. At the discretion of the Government, specialized
experience including military or industry executive assistant
experience may be substituted in lieu of specific educational
* Experience and skills in providing Executive Level Administrative
Assistant support to high-ranking Federal Government Senior
Executive or DoD Flag / General Officers is highly preferred.
Company EEO Statement
Avantus Federal is an equal opportunity workplace and a Vietnam Era
Veterans Readjustment Assistance Act (VEVRAA) federal contractor.
All qualified applicants receive consideration for employment
without regard to race, religion, color, age, gender identity,
sexual orientation, national origin, ancestry, citizenship status,
physical or mental disability, medical condition, pregnancy,
marital or veteran status, as protected by applicable law. If you
have a disability or special need that requires accommodation,
please let us know by requesting an accommodations application.
Avantus encourages members of historically underrepresented
communities to apply and hires individuals solely based on their
qualifications for the role. We strongly commit to embracing
diversity and ensuring equal employment opportunities for all.
Keywords: Avantus, Arlington , Senior Executive Assistant (EA) (TS/SCI) DODF6, Other , Arlington, Virginia
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