Accounts Payable Intern

Company: NTT DATA Europe & Latam
Location: Arlington
Posted on: June 20, 2022

Job Description:

AP InternNTT DATA is a team of more than 139,000 diverse professionals, operating in more than 50 countries throughout the world. The sectors where we have activities include: telecommunications, finance, industry, utilities, energy, public administration and health.Our mission? Offer technological solutions, business, strategy, development and maintenance of applications, while being a benchmark in consulting. All thanks to the collaboration between teams, the human quality of our people and the fact that we do not conform to what is established, we always seek innovation that brings us closer to the future.Our essence has led us to the forefront of technology, breaking paradigms and providing solutions that truly respond to the needs of each client. Our talent has led us to be one of the top 6 technology companies in the world. NTT Data is looking for high-achieving team players that are quickly adaptable to new challenges and entrepreneurial ventures. We are looking for an Accounts Payable Intern to work in our HQ located in Arlington, VA. Because #Greattech, needs #GreatPeople, like you Responsibilities:We are looking for Intern who will help with accounts payable. The accounts payable intern will help processing invoices and making payments. This is a paid internship and we are seeking a professional to work three to four months in this role.

• Purchasing

• Track purchase orders.
• Verify that services were rendered, or goods were receipt before processing an invoice for payment.
• Accounts Payable Prep and Data Entry
  • Manage accounts payable email.
  • Print and review invoices. Communicate with the vendor with any discrepancies or inquiries.
  • Prepare invoices for entry by matching to printed PO copies and any receiving documents.
  • Enter and match invoices in SAP; apply appropriate sales and use tax to vendor invoices.
  • Prepare invoice batches and post after approval.
  • Access online vendor accounts to print invoices.
  • Monitor and reconcile vendor accounts to ensure payments are up to date
  • Subcontracting
    • Enforce the subcontracting policies and procedures with the vendors.
    • Prepare the subcontracting/resale master file and email it to each subcontracting vendor in a monthly basis.
    • Review and verify subcontractor invoices against monthly billing master.
    • Email vendors explaining any rejected invoices and or request missing information.
    • Follow up regarding discrepancies in hours to ensure invoice can be entered and posted timely.
    • Forward dispute files to project manager for review and approval, and ensure all approved adjustments are included in the following month's file.
    • Prep invoices and enter in them in SAP.
    • Expense Reports
      • Co-ordinate with BPO team to process monthly expense reports submitted by employees.
      • Review and verify expense reports per company policy.
      • Correspond with employees regarding any necessary changes or missing items.
      • Follow up with employees regarding outstanding expense reports.
      • Filing
        • Maintain AP vendor files
        • Match paid invoices to remittance
        • Scan and e-file by labeling the payment package by vendor and date
        • Hardcopy Filing by vendor and date
        • Support Accounting with filing6. Customer Service, Research & Problem Solving
          • Ensure prompt response to and resolution of all vendor inquiries
          • Responsible for submission and follow up of Click tickets to resolve issues related to invoice entry, document posting and other system related items as they arise
          • Research and resolve all AP related issues
          • Review vendor statement of accounts and reconcile any discrepancyRequirements:
            • G.P.A- 3.00 or above
            • Accounting and Finance classes or equivalent work experience
            • Must have a proactive and deadline-driven attitude and being able to prioritize
            • Provide excellent customer service and resolve issues on time
            • Proficient with Microsoft Office Suite (Word, Excel, Outlook)
            • SAP experience a plus
            • Attention to detail and strong work ethic required, as well as exceptionally strong organizational and time management skills
            • Ability to communicate effectively (verbally and written) while providing exemplary customer service
            • Ability to multi-task and work in a fast-pace, high volume environment with emphasis on accuracy and timeliness. Must be able to enter data accurately and retain a lot of information.
            • Requires critical thinking skills, decisive judgment and analytical skills.Why NTT Data? Empowerment and rewards are the cornerstone of our career development model. We are a young, fast-growing company, with a highly innovative and entrepreneurial spirit, because of this professional experience and growth will be unmatched. Our talent and positive attitude allows us to transform our goals into achievements, and projects into realities. NTT Data is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. NTT Data is an Equal Opportunity Employer Male/Female/Disabled/Veteran and a VEVRAA Federal Contractor.

Keywords: NTT DATA Europe & Latam, Arlington , Accounts Payable Intern, Other , Arlington, Virginia