Senior Executive Assistant (EA) (TS/SCI) DODF5
Posted on: June 12, 2021
Avantus Federal, a NewSpring Holdings Company, is a
mission-focused services and solutions company headquartered in
McLean, VA. Drawing upon its heritage companies' histories of
consistent growth and high performance in the federal services
market, Avantus ensures eminence is earned, sustained and
Avantus' services and solutions are designed, tailored, and
executed based on our long history of helping our Homeland
Security, Defense, Intelligence, and Federal Civilian customers
solve complex challenges. Our capabilities include Project &
Portfolio Management, Facilities, Acquisition & Sustainment,
Systems Engineering Technical Services, Operations & Analysis,
Transformation & Advisory Services, Data & Software Solutions,
Digital Innovation, and Augmented Intelligence.
Avantus Federal is looking for a Sr. Executive Assistant. This
position supports senior DoD leadership within the Office of the
Secretary of Defense at the Deputy Assistant Secretary of Defense
(DASD) level. The candidate will directly support high-ranking
Federal Government Senior Executives and interact with DoD Flag /
General Officers and their support staffs. This position will
routinely exercise independent judgement and discretion to include
being empowered to commit the principal's time based on
interpreting general guidelines and established rules of
Our COVID-19 Task Force is taking every measure to protect our
employees during this time. Speak to a recruiter about our telework
- Formulate and refine multiple standard operating procedures,
processes, and work products/templates based on their subject
matter expertise and independent assessments. These decisions are
the basis of the daily business operations of the offices, but also
represent the overall strategic engagement plans of their clients.
Tasks will require impeccable judgement, discretion, a thorough
knowledge of the business operations and plan, and empowerment by
- Serve as primary point of contact and liaison with senior DoD
leadership for interpreting proposed policies and operating
practices, DoD Directives, Instructions, Publications & Manuals,
and providing expert recommendations to the DASD(P), military
assistants, and other Senior Executive Service and Flag/General
Officers and their staffs.
- Create tools such as Excel spreadsheets and other databases to
compile, track, summarize, and report the status of various
documents and projects.
- Ensure conformance with established guidelines; provide timely
feedback and status upon request.
- Perform special projects on own initiative or as assigned.
- Provide input to and communicate with various military
assistants, Chiefs of Staff, OSD Protocol, Pentagon Force
Protection Agency, and subordinate organization personnel to guide
and direct daily operations and provide inputs into strategic
- Provide liaison with the Secretary of Defense/Deputy Secretary
of Defense, OSD Protocol, Pentagon Force Protection Agency,
subordinate offices, other DoD agencies, and industry and academic
institutions to ensure ongoing, effective business operations.
- Ensure conformance to established deadlines.
- Serve as subject matter expert in interpreting Joint Travel
Regulations (JTR) and facilitating compliance with Foreign
Clearance Guide to plan and coordinate travel in conjunction with
the DASD(P) activities; review travel authorizations and vouchers;
arrange necessary passports and visas for official travel.
- Manage and maintain the complex calendars and schedules of
DASD(P) senior personnel and resolve conflicting priorities and
orchestrate changes to the calendar, as required, that may include
coordination, verification, and scheduling of meetings with senior
government personnel, congressional members and staff, industry,
and academia personnel.
- Plan, coordinate, and confirm logistical support
(transportation, badges, security clearance paperwork, audio visual
support, and etc. for meetings held in conjunction with the DASD(P)
activities; escort, greet, and provide information supporting
visits to the DASD(P).
- Provide a daily read-ahead book with information for the next
day and next week activities for the DASD(P) prior to the end of
the duty day; maintain electronic copies, and paper as directed by
the Government, of files of all office documents including letters,
memos, reports, and briefings.
- Coordinate office administrative functions including office
security administration, office space management, processing
security clearance and visit requests for OUSD(P) personnel and
visitors, scheduling office events and ordering supplies. Should
have experience in administrative support and working knowledge of
DoD security procedures.
- A minimum of five (5) years of recent and relevant
- Extensive experience with creating, reviewing and approving
CONUS and OCONUS Defense Travel System (DTS) orders
- Correspondence experience in a DoD environment
- Experience with task or correspondence management systems (e.g.
TMT or CATMS)
- Active TS/SCI clearance #AvantusClearedJob
- Bachelor's degree from an accredited college or university is
preferred. At the discretion of the Government, specialized
experience including military or industry executive assistant
experience may be substituted in lieu of specific educational
- Experience and skills in providing Executive Level
Administrative Assistant support to high-ranking Federal Government
Senior Executive or DoD Flag / General Officers is highly
Company EEO Statement
Avantus Federal is an equal opportunity employer and Vietnam Era
Veterans Readjustment Assistance Act (VEVRAA) federal contractor.
All qualified applicants receive consideration for employment
without regard to race, color, religion, gender, national origin,
age, sexual orientation, gender identity, protected veteran status,
status as a qualified individual with a disability, or any other
category protected by law. Avantus hires and promotes individuals
solely on the basis of their qualifications for the job to be
Keywords: Avantus, Arlington , Senior Executive Assistant (EA) (TS/SCI) DODF5, Other , Arlington, Virginia
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