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Sourcing Specialist

Company: Pacific Architects and Engineers Incorporated - Mi
Location: Arlington
Posted on: June 6, 2021

Job Description:

Supporting the Most Exciting and Meaningful Missions in the World



Sourcing Specialist


The Sourcing Specialist will provide administrative support to the Recruiting Manager as well as the project teams.  The Sourcing Specialist will provide high level of customer service and maintain quality throughout the Staffing process. The Sourcing Specialist will interact with candidates/applicants, HR, managers, security, field offices, and DoD and DOS on a daily basis.

The Sourcing Specialist will be expected to maintain multiple administrative support functions while ensuring a positive candidate experience.  Additionally, the selected candidate will respond to candidate inquiries, attending staff meetings and screen candidates as needed.  The duties and responsibilities listed below are representative of the nature and level of work assigned and are not necessarily all inclusive.

Duties and Responsibilities

As part of the team supporting staffing needs and mobilizations for multiple programs the Sourcing Specialist will be responsible for:

  • Maintaining the applicant tracking system (ATS) database
  • Posting jobs onto the ATS database and other websites
  • Assist with new hire orientation and weekly staffing calls
  • Maintaining multiple spreadsheets and trackers for candidates
  • Processing all pre-employment paperwork from candidates
  • Assist in reviewing resumes to identify qualified applicants
  • Schedule language tests, run credit checks, and verify referrals for candidates
  • Corresponding with applicants, candidates, and newly hired employees via email and phone to insure proper submission of documents and follow through with on-boarding procedures
  • Sending, receiving, and tracking employment documents via email and overnight mail
  • Other duties as assigned

Knowledge, Skills and Abilities

  • At least 2+ years prior experience supporting Staffing, HR or office support functions
  • Prior experience in maintaining applicant tracking software, including applicant sourcing experience (i.e. job posting, advertisement tracking, and database maintenance experience) is highly desirable
  • Should be able to work in a high volume, fast paced environment, with changing priorities
  • A great team attitude is required and ability to work well with others
  • Proficiency in Microsoft Outlook, MS Excel, and MS Word required
  • Some knowledge of PowerPoint is helpful
  • Understanding of “surfing” on the internet/worldwide web
  • Have excellent written and verbal communication skills as well as good phone etiquette
  • Ability to handle multiple tasks and deadlines
  • Ability to efficiently manage multiple candidates at one time

Education:  Associate or Bachelor’s Degree is highly preferred or relevant experience in lieu of education

Language Required: Must be able to read, write, speak and comprehend English to the twelfth-grade level.

Clearance Required:  Must have US Government issued Secret Security clearance or the ability to obtain one.


PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.


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Keywords: Pacific Architects and Engineers Incorporated - Mi, Arlington , Sourcing Specialist, Other , Arlington, Virginia

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