Subcontracts Administrator - ( 210001AN )
At Stantec we build communities. Together we live, work, and
raise families in local, national, and international communities.
Our US Federal clients secure and enhance our nation. We design
civil, military, and other infrastructure. We plan for, mitigate,
and respond to natural and other disasters. In short, we work
together with our US Federal Agency partners to help our
communities thrive in a safe, sustainable manner.
We serve and seek those who serve our communities, especially
veterans, because they uniquely understand the effort required to
help communities prosper.
Join us and help secure and enhance our local, national, and
We are growing and actively seeking a Subcontract Administrator
to support our US Federal program. Stantec's US Federal Contracts
Team (FCT) is responsible for ensuring compliance with the Federal
Acquisition Regulation (FAR) and supporting various Federal
auditing and reporting requirements. As a member of the FCT, you'll
work within our Subcontract project team ensuring all procurement
activities and operations are performed in accordance with company
policy, while maintaining adherence to procedural and regulatory
Your Key Responsibilities
Procurement of services, equipment, and supplies.
Prepare solicitations for bid and proposals from existing or new
Evaluate terms and conditions to ensure prime contract clauses
and provisions are appropriately flowed down to subcontractors.
Perform price analyses to determine if the selected vendor is
offering a fair and reasonable price.
Award purchase orders, subcontracts, subconsultant agreements
and task order subcontracts.
Prepare contract award summaries.
Perform sole source justification when applicable.
Manage the entire lifecycle of the subcontract, including change
orders, modifications, and closeout.
Update Federal Subcontract Awards tracking spreadsheet and
various database systems with detailed agreement information.
Maintain reliable and competitive vendor resource lists,
including small businesses.
Interact with project management and vendor personnel; respond
to a variety of inquiries and provide innovative solutions.
Interpret and negotiate, with supervisor and Stantec Legal
support, subcontractor/subconsultant exceptions to agreement terms
Analyze contractual language ensuring proper solicitation and
subcontract language is used.
Provide guidance to internal teams on subcontract issues,
including providing Federal subcontracting requirements,
identifying subcontract administrative problems, and developing
corrective action plans and solutions.
Ensure that purchasing activities are carried out in accordance
with company procurement policies and objectives.
Maintain a complete procurement file of all pertinent
correspondence, documents, and data for each assigned award to
satisfy company procurement policies and audits.
Maintain and optimize effective relations with subconsultants,
project management and other staff.
Participate in Federal Contract Team activities on an assignment
basis, as needed, such as procurement training provided to office
and field staff.
- Perform various other duties as assigned, such as small
business plans and Government property inquiries.
Your Capabilities and Credentials
The successful candidate must have strong negotiation,
communication, and interpersonal skills, as well as knowledge of
regulatory guidelines including the provisions of the Federal
Acquisition Regulation and Defense Federal Acquisition
Have basic knowledge of the format and requirements for
different contract types (fixed price, fixed unit price, time &
material, labor hour).
- Proficient computer skills in the Microsoft Office
Education and Experience
Bachelor's degree in business, finance or related field is
preferred; however relevant work experience will be considered
2 years of related experience in the administration of
multidisciplinary US Federal agency contracts
- Preferred candidate will possess or be in process of obtaining
Contract Manager Certification (such as CPCM, CFCM, or CCCM), or
have five years related work experience
This description is not a comprehensive listing of activities,
duties or responsibilities that may be required of the employee and
other duties, responsibilities and activities may be assigned or
may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on
each other's' talents, do exciting work, and make an impact on the
world around us. Join us and redefine your personal best.
Primary Location : United States-California-Sacramento
Other Locations : United States-South Carolina-Columbia, United
States-Florida-Coral Gables, United States-North
Carolina-Charlotte, United States-Hawaii-Honolulu, United
States-Virginia-Fairfax, United States-Georgia-Atlanta, United
States-Virginia-Arlington, United States-Colorado-Boulder, United
States-Arizona-Chandler, United States-South Carolina-North
Charleston, United States-Nevada-Las Vegas, United
States-Kansas-Overland Park, United States-Ohio-Cincinnati, United
States-Pennsylvania-Philadelphia, United States-Florida-Orlando,
United States-District Of Columbia-Washington, United
States-Minnesota-Minneapolis, United States-New York-Albany, United
States-Mississippi-Jackson, United States-Missouri-Fenton, United
States-Texas-Houston, United States-North Dakota-Bismarck, United
States-Washington-Seattle, United States-Alaska-Anchorage, United
States-New York-New York, United States-Connecticut-Hartford,
United States-California-Bakersfield, United States-Maine-Portland,
United States-West Virginia-Charleston, United States-New
York-Rochester, United States-California-Los Angeles, United
States-North Carolina-Winston-Salem, United
States-California-Irvine, United States-Florida-Tallahassee, United
States-Pennsylvania-Pittsburgh, United States-Idaho-Boise, United
States-Colorado-Denver, United States-Texas-Dallas, United
States-Alabama-Mobile, United States-New Mexico-Albuquerque, United
States-Massachusetts-Boston, United States-Indiana-Indianapolis,
United States-Maryland-Laurel, United States-Michigan-Ann Arbor,
United States-Iowa-Des Moines, United States-Utah-Salt Lake City,
United States-Illinois-Chicago, United States-Maryland-Baltimore,
United States-Florida-Jacksonville, United States-California-San
Francisco, United States-Louisiana-New Orleans, United
States-Ohio-Columbus, United States-New Jersey-Rochelle Park,
United States-Georgia-Alpharetta, United States-Florida-Naples,
United States-Kentucky-Lexington, United
States-Tennessee-Nashville, United States-Wisconsin-De Pere
Job : Regulatory Affairs and Compliance
Organization : BC-1885 Federal Program-US
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : May 21, 2021, 1:25:43 PM
Req ID: 210001AN
Stantec provides equal employment opportunities to all qualified
employees and applicants for future and current employment and
prohibit discrimination on the grounds of race, color, religion,
sex, national origin, age, marital status, genetic information,
disability, protected veteran status, sexual orientation, gender
identity or gender expression. We prohibit discrimination in
decisions concerning recruitment, hiring, referral, promotion,
compensation, fringe benefits, job training, terminations or any
other condition of employment. Stantec is in compliance with local,
state and federal laws and regulations and ensures equitable
opportunities in all aspects of employment. EEO including