Posted on: May 3, 2021
This is an exciting opportunity to become
the Executive Assistant for an Arlington non-profit that serves the
residents, businesses, employees and visitors to the 17-block
district of Rosslyn in the heart of Arlington, VA. Rosslyn is an
urban, mixed-use neighborhood with unique access, modern design,
influential companies and strong sense of community. Situated
directly across the river from Georgetown, Rosslyn has unparalleled
views and access via three metro lines, multiple bus lines and
access to bike share. Our small, highly professional and talented
team is dedicated to producing programming and initiatives at the
highest levels of creativity to serve our stakeholders, foster
community engagement and ensure our neighborhood thrives. We have a
collaborative, entrepreneurial and flexible environment that
encourages fresh and innovative thinking.
The Executive Assistant serves as the
primary point of contact for internal and external constituencies
on most matters pertaining to the Office of the President. The
Executive Assistant also serves as a liaison to the board of
directors and program leads, organizing and coordinating executive
outreach and external relations efforts with a diverse range of
people including senior and c-suite level executives. The EA must
have the ability to exercise good judgment in a variety of
situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to
maintain a realistic balance among multiple priorities. The
Executive Assistant must work independently on projects, from
conception to completion, and be able to work under pressure at
times to handle a wide variety of activities and confidential
matters with discretion. The EA works one-on-one with the President
in both a "gatekeeper" and "gateway" role, managing day to day
matters and special projects in the office of the President. He/she
is a motivated self-starter that can take ownership of duties with
minimal supervision. This person has responsibility for managing
the president’s schedule, coordinating executive communications
including emails, calls and event invites, managing the office
business rhythm, and interfacing with staff to complete special
- Manage the office of the President, which includes email
management, scheduling for the President and other staff members
when relevant, preparing the President for meetings and ensuring
the right people are included at the right time. The EA
ccommunicates directly for and on behalf of the President utilizing
Salesforce and Pardot to manage the President’s contacts and
- The EA works closely and effectively with the President to keep
her well informed of upcoming commitments and responsibilities,
following up appropriately.
- The EA over time is expected to get a sense for the issues
taking place in the broader environment and keeping the President
updated. The EA assists the President with her communications
including but not limited to ghost writing, email assistance,
talking points, and presentations.
- Act as board liaison which includes scheduling board and
executive committee meetings, creating meeting agendas, taking
minutes, managing board reporting and the business rhythm.
- Oversee special projects which includes providing
administrative support and coordinating with staff.
- Prioritizes conflicting needs; handles matters expeditiously,
proactively, and follows-through on projects to successful
completion, often with deadline pressures.
- Edits and completes first drafts for written communications to
- Works closely with the VP, Finance and Operations to ensure
close coordination between the President’s office and program
- Acts as a backup support when needed for the office
- Excellent interpersonal, written and customer service skills,
including the ability to work and interact professionally with
staff, board members and external partners at all levels.
- Excellent organizational skills with a strong attention to
detail, including the ability to conduct and coordinate multiple
tasks under pressure and tight deadlines.
- Highly resourceful team-player, with the ability to also be
extremely effective independently.
- Forward looking thinker, who actively seeks opportunities and
- Proficient in Outlook MS Word, Excel and PowerPoint, with Adobe
Acrobat, and Social Media web platforms a plus.
- Salesforce experience a plus.
- Bachelor’s degree, with two to three years’ experience.
Experience and interest in internal and external communications,
Keywords: P3Hired, Arlington , Executive Assistant, Other , Arlington, Virginia
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