Operations Coordinator, Global Marketing and Communications

Company: The Nature Conservancy
Location: Arlington
Posted on: May 3, 2021

Job Description:

OFFICE LOCATION Arlington, Virginia, USA A LITTLE ABOUT US Evolving since 1951, The Nature Conservancy (TNC) is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that people and nature can thrive together. Working in over 72 countries and territories, and across all 50 states, we are tackling climate change, conserving lands, and protecting waters and oceans at unprecedented scale. Our vision is a world where the diversity of life thrives, and people are moved to care for nature--both for its own sake and for the ways it enriches our everyday lives.While our vision is global, our commitment is local; we build solutions together with communities, governments and businesses on the issues unfolding right in their backyards. At the heart of this work are relationships, and they are guided by a respect for all people, honor for communities and culture, and an unwavering commitment to diversity. To learn more, visit or follow @nature_press on Twitter. YOUR POSITION WITH TNC Are you an organized and creative thinker, with strong attention to detail, who thrives in a fast-paced environment? Are you passionate about supporting the operations functions of a fun, talented, and globally dispersed marketing and communications team that will elevate the work of the preeminent global conservation organization? The Global Marketing and Communications (GMAC) Operations team is looking for an Operations Coordinator to skillfully handle administrative functions that support the full global team and is also responsible for executing internal communications plans for the GMAC. The Coordinator supports all aspects of operations, from procurement and invoice processing to meetings management, special events, and facilities management. ESSENTIAL FUNCTIONS The Operations Coordinator will work towards meeting the strategic priorities of the Operations team by implementing tactics for approved plans and completing day-to-day tasks and activities. They will be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, facility management, invoice processing, and reporting/tracking necessary operations data. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will provide administrative support such as coordination for team meetings, calendar management, travel planning, onboarding materials for new employees, etc.. They will implement processes and practices in order to improve effectiveness. They will coordinate internal communications across the GMAC and manage the technology and logistics of "All Staff' meetings and events. They bring both creativity and organizational skills to coordinate and host social staff events and activities, virtually and in-person, to foster a strong culture of employee engagement.RESPONSIBILITIES& SCOPE Coordinate and execute on key operations projects and guidance documents in support of the global team, with several variables, working within a defined timeline and budgetAct independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to their supervisorExecute on GMAC internal communications plan, including logistics management for all eventsDraft, proofread, edit, update and compile information for newsletters and the intranet sitePost content to the TNC Intranet site and build pages for staff to have easy access to new resources, tools and important news.Support team and culture-building activities, including managing regular team meetings.Develop feedback surveys and connect with staff to get regular insights on their operational needs and feedback.Demonstrate sensitivity in handling confidential informationFinancial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparationManage and track division inventory and occupancyProvide input through project teams for the improvement of existing programsWork is diversified and may not always fall under established practices and guidelines. MINIMUMQUALIFICATIONSBachelor's degree and 2 years related experience or equivalent combinationExperience coordinating administrative processesExperience generating reports and interpreting dataExperience in business writing, editing, and proofreadingExperience organizing time and managing diverse activities to meet deadlinesExperience working across teams and communicating with a wide range of audiences DESIREDQUALIFICATIONSStrong ability to communicate creatively and concisely through written correspondence and creating presentationsMulti-lingual skills and multi-cultural or cross-cultural experiences are appreciatedAbility to analyze information for the purpose of coordinating and planning activities, and solving problemsExcellent customer service skills and focusExperience interpreting guidelines to achieve desired resultsStrong organization skills, accuracy, and attention to detailExperience planning 100+ person eventsExperience with online technologies and platforms that support remote-working and hosting virtual events HOW TO APPLY To apply to position number 49687, submit resume (required) and cover letter separately using the upload buttons. Applications will be reviewed in the order they're received and the position will remain open until filled.Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.If you experience technical issues, please refer to our applicant user guide or contact applyhelp@.The Nature Conservancy is an Equal Opportunity EmployerOur commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.The successful applicant must meet the requirements of The Nature Conservancy's background screening process.SDL2017

Keywords: The Nature Conservancy, Arlington , Operations Coordinator, Global Marketing and Communications, Other , Arlington, Virginia