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Company: Zermount Inc.
Location: Arlington
Posted on: May 3, 2021

Job Description:

Contract Administrator / Paralegal Job Summary:

The Contract Administrator / Paralegal will develop, review and evaluate Zermounts contracts on behalf of the organization. In charge of ensuring that all contracts abide by local and federal laws. The Contract Administrator should have a strong knowledge of business financial best practices, an understanding of contract law, and possess strong attention to detail. They must also be skilled communicators and have excellent negotiation skills. The Contracts Administratorsduties and responsibilities include, providing administrative assistance with research, review, preparation, drafting and editing documents. The Contracts Administratorwill support the executives, and all corporate departments through a variety of tasks related to organization, processes, and communication. The Contract Administrator will be responsible for confidential, time sensitive material, as well as becoming familiar with a variety of Zermounts concepts, practices and procedures.

Responsibilities for Contract Administrator / Paralegal:

  • Develop contractual documentation to support organizational goals
  • Ensure that all records are accurate and up to date
  • Write or review contract letters and other communications and notices
  • Identify relevant contract terms, as outlined and based on contract type while ensuring that projects remain within the established guidelines per company requirements
  • Attend meetings to assess progress on projects, contract negotiations, proposal efforts which are in motion, and take detailed notes to share with stakeholders
  • Create regular status reports regarding progress on contract status and projects
  • Analyze contracts to ensure they comply with state and federal laws and regulations
  • Help prepare Requests for Quotes (RFQs), Proposals (RFPs) and Request for Information (RFIs) in response to federal government solicitations, making sure that applications focus on the conditions, restrictions, and goals of the sponsoring organization.
  • Support oversight and administration of projects or contracts to ensure that operations conform to business needs and that maximum efficiency is achieved to align with client requirements and deliverables.
  • Monitor existing and new contracts to ensure that proper follow up is in place, requirements are submittedwithin time and limitations specified
  • Review incoming and outgoing correspondence, log all review of correspondence based on priority level
  • Provide administrative support to all corporate departments (drafting documents, execution of processes, and review of documents)
  • Manage, schedule and coordinate necessary meetings in alignment with executive calendars to synchronize necessary meetings/activities/appointments/ travel/leave/etc.
  • Develop and manage contract and other department process improvements, updates, and reviews; enhance and revise all templates and SOPs (policies, contracts, agreements, etc.)
  • Other duties as assigned.

Required Qualifications:

  • 5-7 years of related professional experience
  • Understanding and experience working with contractual documentation (knowledge of the Federal Acquisition Regulation (FAR) is preferred).
  • Experience with Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), Subcontracts, contract awards, etc.
  • Experience working with the Federal government and private industry;
  • Knowledge of contract law, accounting principles and finance
  • Strong negotiation and mediation skills
  • Possesses superior attention to detail in order to spot inconsistencies in contracts
  • Experience in customer service and strong communication skills
  • Able to work productively independently and as part of a team
  • Must have excellent analytical thinking skills and problem-solving abilities
  • Should exhibit strong organizational and time management abilities
  • Ability to analyze organizational data and complex problems, interpret and recommend alternative courses of action, and implement strategies to attain performance targets.
  • Ability to effectively present to corporate leadership.
  • Advanced proficiency in standard software applications (e.g., Microsoft Word, Excel, Access, PowerPoint, Project).
  • Must be self-motivated, detail oriented, and highly organized.
  • Excellent communication (written and verbal) skills.

General and Technical Skills:

  • Extensive knowledge of contract principles and procedures.
  • Excellent administrative skills.
  • Excellent written and communication skills.
  • Must demonstrate attention to detail, avid listening skills, patience, and must be target driven
  • Experience with reviewing contractual documents
  • Experience with Office 365 and SharePoint

Certifications & Training (Preferred):

  • Paralegal certificate from an accredited institution or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position.


  • Bachelors degree; preferred or relevant in progress degree

Work Location:

Arlington, VA

Work Hours:

Flexible working schedule but must be able to work after business hours and weekends to support contractual meetings and proposal efforts.

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Keywords: Zermount Inc., Arlington , Paralegal, Other , Arlington, Virginia

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