Senior Executive Assistant (EA) (TS/SCI) DODF3
Posted on: May 3, 2021
Federal, a NewSpring Holdings Company, is a mission-focused
services and solutions company headquartered in McLean, VA. Drawing
upon its heritage companies’ histories of consistent growth and
high performance in the federal services market, Avantus ensures
eminence is earned, sustained and grown.
services and solutions are designed, tailored, and executed based
on our long history of helping our Homeland Security, Defense,
Intelligence, and Federal Civilian customers solve complex
challenges. Our capabilities include Project & Portfolio
Management, Facilities, Acquisition & Sustainment, Systems
Engineering Technical Services, Operations & Analysis,
Transformation & Advisory Services, Data & Software Solutions,
Digital Innovation, and Augmented Intelligence.
Avantus Federal is looking for a Sr. Executive Assistant.
This position supports senior DoD leadership within the Office of
the Secretary of Defense at the Deputy Assistant Secretary of
Defense (DASD) level. The
candidate will directly support high-ranking Federal
Government Senior Executives and interact with DoD Flag / General
Officers and their support staffs. This position will
routinely exercise independent judgement and discretion to include
being empowered to commit the principal's time based on
interpreting general guidelines and established rules of
Our COVID-19 Task Force is taking every measure to protect our
employees during this time. Speak to a recruiter about our telework
and refine multiple standard operating procedures, processes, and
work products/templates based on their subject matter expertise and
independent assessments. These decisions are the basis of the
daily business operations of the offices, but also represent the
overall strategic engagement plans of their clients. Tasks
will require impeccable judgement, discretion, a thorough knowledge
of the business operations and plan, and empowerment by their
as primary point of contact and liaison with senior DoD leadership
for interpreting proposed policies and operating practices, DoD
Directives, Instructions, Publications & Manuals, and providing
expert recommendations to the DASD(P), military assistants, and
other Senior Executive Service and Flag/General Officers and their
tools such as Excel spreadsheets and other databases to compile,
track, summarize, and report the status of various documents and
conformance with established guidelines; provide timely feedback
and status upon request.
special projects on own initiative or as assigned.
input to and communicate with various military assistants, Chiefs
of Staff, OSD Protocol, Pentagon Force Protection Agency, and
subordinate organization personnel to guide and direct daily
operations and provide inputs into strategic plans.
liaison with the Secretary of Defense/Deputy Secretary of Defense,
OSD Protocol, Pentagon Force Protection Agency, subordinate
offices, other DoD agencies, and industry and academic institutions
to ensure ongoing, effective business operations.
conformance to established
as subject matter expert in interpreting Joint Travel Regulations
(JTR) and facilitating compliance with Foreign Clearance Guide to
plan and coordinate travel in conjunction with the DASD(P)
activities; review travel authorizations and vouchers; arrange
necessary passports and visas for official travel.
and maintain the complex calendars and schedules of DASD(P) senior
personnel and resolve conflicting priorities and orchestrate
changes to the calendar, as required, that may include
coordination, verification, and scheduling of meetings with senior
government personnel, congressional members and staff, industry,
and academia personnel.
coordinate, and confirm logistical support (transportation, badges,
security clearance paperwork, audio visual support, and etc. for
meetings held in conjunction with the DASD(P) activities; escort,
greet, and provide information supporting visits to the
a daily read-ahead book with information for the next day and next
week activities for the DASD(P) prior to the end of the duty day;
maintain electronic copies, and paper as directed by the
Government, of files of all office documents including letters,
memos, reports, and briefings.
Coordinate office administrative functions including office
security administration, office space management, processing
security clearance and visit requests for OUSD(P) personnel and
visitors, scheduling office events and ordering supplies. Should
have experience in administrative support and working knowledge of
DoD security procedures.
minimum of five (5) years of recent and relevant
experience with creating, reviewing and approving CONUS and OCONUS
Defense Travel System (DTS) orders
experience in a DoD environment
with task or correspondence management systems (e.g. TMT or
TS/SCI clearance #AvantusClearedJob
degree from an accredited college or university is preferred.
At the discretion of the Government, specialized experience
including military or industry executive assistant experience may
be substituted in lieu of specific educational
and skills in providing Executive Level Administrative Assistant
support to high-ranking Federal Government Senior Executive or DoD
Flag / General Officers is highly preferred.
Federal is an equal opportunity employer and Vietnam Era Veterans
Readjustment Assistance Act (VEVRAA) federal contractor. All
qualified applicants receive consideration for employment without
regard to race, color, religion, gender, national origin, age,
sexual orientation, gender identity, protected veteran status,
status as a qualified individual with a disability, or any other
category protected by law. Avantus hires and promotes individuals
solely on the basis of their qualifications for the job to be
Keywords: Avantus, Arlington , Senior Executive Assistant (EA) (TS/SCI) DODF3, Other , Arlington, Virginia
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