Executive Assistant and Correspondence Manager - Secret Clearance Required
Posted on: May 3, 2021
LMI is a consultancy dedicated
to powering a future-ready, high-performing government, drawing
from expertise in digital and analytic solutions, logistics, and
management advisory services. We deliver integrated capabilities
that incorporate emerging technologies and are tailored to
customers’ unique mission needs, backed by objective research and
data analysis. Founded in 1961 to help the Department of Defense
resolve complex logistics management challenges, LMI continues to
enable growth and transformation, enhance operational readiness and
resiliency, and ensure mission success for federal civilian and
LMI seeks an Acquisition and
Administrative Analyst to support our federal customer in
- Facilitate daily office
operations (e.g., scheduling and coordinating meetings, calendar
management, and general office logistics).
- Attend and participate in
meetings, take meeting notes, record taskers and actions, and
update the staff when necessary.
- Route correspondence throughout
OUSD(A&S) and OSD.
- Assign action tasking in CATMS
to the appropriate organization/office/individual. Close out
taskings in CATMS and uploaded official documents. Archive
CATMS packages as required by regulation.
- Coordinate with team members to
perform as their backup when required. Provide CATMS training, when
requested, to subordinate offices, and individuals.
- Review incoming and outgoing
correspondence, including presentations, briefings, and reports;
check for formatting, proofread, and edit as necessary; prepare
documents for signature and ensure proper routing through the
- Edit correspondence documents,
route documents through tasking system for approval.
- Manage, route, and store
documents in accordance with OSD records management regulations and
- Update rosters, calendar
invites, and address lists, and schedule new employee
meet-and-greets with the team’s leadership
- Gather forms, assist with
training, provide information pertaining to creation requests for
network access accounts, ensure equipment is issued, and assist
with workspace and laptop set-up.
- Manage multiple assignments from
multiple people in busy work environment.
- Clearance: Active
- Minimum of five (5) years of
experience to include, personnel, scheduling, task management,
planning, programming, and correspondence management within the
Department of Defense.
- Experience within DoD and
other federal agencies.
- Demonstrated success managing
several direct reports and multiple functional areas across
- Must be highly proficient in
using Microsoft Office Suite to include Word, Excel, and
- Must have excellent analytical
and problem solving skills.
- Must have outstanding English
writing skills and the ability to quickly deliver quality written
products in constrained time periods.
- Must have strong active
listening skills to assess customer needs and
- Must have experience in
managing customer expectations and working directly with
- Must have outstanding customer
service abilities to initiative, judgement, creativity,
flexibility, and confidence.
- Must have the ability to
multi-task across multiple projects.
- The following experience is
desirable:Working and/or managing DoD FOIA, records management, and
- Bachelor's degree from an
accredited college/university is desireable.
LMI is an Equal Opportunity
Employer-all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national
Keywords: LMI, Arlington , Executive Assistant and Correspondence Manager - Secret Clearance Required, Other , Arlington, Virginia
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