Administrative Assistant

Company: Lincoln Property Company Commercial, Inc
Location: Arlington
Posted on: May 3, 2021

Job Description:

Lincoln Property Company is a national real estate firm offering a comprehensive suite of value-added services for our clients. With our substantial local presence and history in the DC metropolitan area, we are ideally situated to provide a superior service, which comes from knowing the goals and challenges faced by our clientele: tenants, investors, lenders and owners of commercial real estate. Our people and our philosophy are the key ingredients for Lincoln's solid track record of success.

• Coordinate daily function of dynamic office environment by ensuring the office is up and running at the start of each business day;
• Welcome employees and guests in a warm and friendly manner;
• Answer and route telephone calls and e-mail inquiries with exceptional customer service;
• Manage inventory of office and kitchen supplies;
• Manage conference room scheduling, including ordering, setting up and breaking down catering for meetings as needed;
• Ensure common areas remain clean and organized;
• Sort and distribute incoming mail and package deliveries;
• Prepare outgoing mail, including UPS, FedEx, Post Mail;
• Serve as first point of contact for outgoing courier packages;
• Input service requests for office facilities and equipment as needed;
• Assist in coordinating office events;
• Support Senior Marketing Vice President in coordinating and facilitating company hosted events;
• Assist the Marketing Department with the production of flyers and other marketing materials using InDesign and Adobe Acrobat;
• Assist the Leasing Department with the production of leasing summaries, commission reports, and proposals using Microsoft Office;
• Manage a comprehensive client database using REA;
• Develop, enhance and coordinate logistics, technology and efficiency for meetings, company functions, and business lunches;
• Organize travel arrangements and process expense reports for office professionals;
• Must be able to handle numerous administrative activities while remaining poised in a fast-paced work environment.

• Knowledge of common real estate practices, preferred
• Strong leadership qualities
• Ability to work under pressure
• Strong idea skills, self-motivation and proactivity
• Strong organizational skills
• Strong attention to detail

Requirements needed for the position:

• MS Word, Adobe Acrobat and Excel required. Two to four-year degree, preferred or sufficient experience required

Keywords: Lincoln Property Company Commercial, Inc, Arlington , Administrative Assistant, Other , Arlington, Virginia