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Specialized Staff Support

Company: JCS Solutions LLC
Location: Arlington
Posted on: February 19, 2021

Job Description:


  • Maintains the Director SPEA Directorate calendar and appointment schedules with responsibility for making changes and adjustments as necessary to meet unexpected, high- priority demands.
  • Maintains files, directories, special books and other materials and shall perform a variety of related staff assistance; e.g., setting up conferences and meetings, arranging for conference rooms, contacting participants, distributing agendas, preparing material, arranging for availability of graphic aids, etc.
  • Works closely with the SPEA Directorate division chiefs and other workforce members in planning their work schedules and in time management.
  • Provides calendars and/or reminders of target dates for major projects, conferences and meetings attendance, and on projected plans for travel, speaking engagements, etc.
  • Utilizing the Defense Travel System (DTS), prepares and/or oversees travel arrangements for the Director SPEA Directorate.
  • Assists in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order.
  • Upon completion of travel, prepares vouchers, assists in developing necessary trip reports, and briefs on items of special interest and actions taken during customer absence from the office.
  • Coordinates for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
  • Coordinates and tracks OUSD(I&S) staff actions and tasks utilizing the Correspondence and Task Management System (CATMS).
  • Receives, read, and make proper disposition of correspondence and other mail received in the office; determine which matters require immediate or personal attention of the customer; sort correspondence by actions required (e.g., signature, information or personal action); locate, assemble, and attach any background papers required; retain for own disposition routine inquiries and independently act on matters which can be disposed within established policy of the office and known wishes of the Director SPEA Directorate.
  • Helps maintain records for control and accountability of classified correspondence and other material received in the office making distribution to appropriate members of staff and Special Access clearances on appropriate OUSD(I&S) personnel.
  • Coordinates and ensures the disposal of classified waste in accordance with applicable regulations and procedures.
  • Conducts JPAS reviews, maintains SCIF policy and works with Government security personnel for passing clearances, perm-cert requests, etc.
  • Works closely with the SSO to grant temporary visitor access to key individuals not assigned to OUSD(I&S)
  • Ensures all office records are marked, filed, and retained in accordance with the OSD and federal records disposition schedule approved by the National Archives and Records Administration.
  • Other duties as required

    • Due to the nature of the contracts we support, US citizenship is required.
    • An active TS/SCI Security Clearance is required.
    • 7 to 10 years demonstrated administrative experience is required.
    • Minimum of 5 years demonstrated experience supporting Senior Management in a DoD headquarters environment is preferred and defense intelligence and security experience is highly preferred.
    • Experience maintaining an executive calendar, answering phones, preparing briefs, and setting and tracking suspense is required.
    • Expert Proficiency Level with: Microsoft Office Excel, Access, Outlook, PowerPoint, Work is required.

      About JCS Solutions LLC

      JCS Solutions LLC is an IT Government Contracting company dedicated to providing the highest quality of services and solutions. Our employees enjoy a work culture that promotes innovation, and we've been certified as a Great Place to Work!

      JCS Solutions LLC benefits include 401k retirement plans, paid time off, health insurance, dental insurance, vision insurance, life insurance, long term disability, short term disability, and opportunities for professional development.

      It is JCS's policy to promote equal employment opportunities. All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.

      If you require additional accommodation, please contact us at or .

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Keywords: JCS Solutions LLC, Arlington , Specialized Staff Support, Other , Arlington, Virginia

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