Executive Assistant

Company: WWC Global
Location: Arlington
Posted on: February 18, 2021

Job Description:

WWC Global is seeking an experienced Executive Assistant to provide administrative assistance supporting the Strategy, Policy, and Enterprise Assessment (SPEA) Directorate for the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)). The Executive Assistant will provide direct support to the Director SPEA Directorate.Responsibilities -* Maintains the Director SPEA Directorate calendar and appointment schedules with responsibility for making changes and adjustments as necessary to meet unexpected, high- priority demands. * Maintains files, directories, special books and other materials and shall perform a variety of related staff assistance; e.g., setting up conferences and meetings, arranging for conference rooms, contacting participants, distributing agendas, preparing material, arranging for availability of graphic aids, etc. * Works closely with the SPEA Directorate division chiefs and other workforce members in planning their work schedules and in time management. * Provides calendars and/or reminders of target dates for major projects, conferences and meetings attendance, and on projected plans for travel, speaking engagements, etc. * Utilizing the Defense Travel System (DTS), prepares and/or oversees travel arrangements for the Director SPEA Directorate and assists in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order. * Upon completion of travel, prepares vouchers, assists in developing necessary trip reports, and briefs on items of special interest and actions taken during customer absence from the office. * Coordinates and tracks OUSD(I&S) staff actions and tasks utilizing the Correspondence and Task Management System (CATMS). * Receives, read, and make proper disposition of correspondence and other mail received in the office; determine which matters require immediate or personal attention of the customer; sort correspondence by actions required (e.g., signature, information or personal action); locate, assemble, and attach any background papers required; retain for own disposition routine inquiries and independently act on matters which can be disposed within established policy of the office and known wishes of the Director SPEA Directorate.* Helps maintain records for control and accountability of classified correspondence and other material received in the office making distribution to appropriate members of staff and Special Access clearances on appropriate OUSD(I&S) personnel. * Coordinates and ensures the disposal of classified waste in accordance with applicable regulations and procedures. * Conducts JPAS reviews, maintains SCIF policy and works with Government security personnel for passing clearances, perm-cert requests, etc. * Works closely with the SSO to grant temporary visitor access to key individuals not assigned to OUSD(I&S).* Ensures all office records are marked, filed, and retained in accordance with the OSD and federal records disposition schedule approved by the National Archives and Records Administration.* Other duties as required.This position is contingent on contract award. WWC Global is a small, woman-owned business providing management consulting services to U.S. government agencies.At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at hr@wwcglobal.com.WWC Global is an Equal Opportunity Employer - we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws Equal Employment Opportunity and Employee Polygraph Protection Act.WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at hr@wwcglobal.com.RequirementsBasic Qualifications* High School Diploma.* Current, active TS/SCI security clearance.* Outstanding communication skills, influencing abilities, and client focus.* Expert proficiency level in MS Office applications.* Minimum of 3 years high level administrative support experience.* Experience in maintaining an executive calendar and setting and tracking suspense dates.* Availability Required January 17, 2021.* Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.Preferred Qualifications* Bachelor's Degree.* Experience in supporting Senior Management in a DoD headquarters environment.* Experience in defense intelligence and security.* Knowledge and experience in Defense Travel System (DTS).* Knowledge and experience in Correspondence and Task Management System (CATMS).* Personnel Security, JPAS experience.BenefitsWWC Global offers a competitive benefits and compensation package.

Keywords: WWC Global, Arlington , Executive Assistant, Other , Arlington, Virginia