Operations Specialist GATA
Company: PAE
Location: Arlington
Posted on: January 12, 2021
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Job Description:
Supporting the Most Exciting and Meaningful Missions in the
WorldOperations Specialist GATAOperations Specialist POSITION
SUMMARYThe Operations Specialist serves on the program management
team as a dedicated member to a specific program(s) within the
International Development & Capacity Building business area of PAE.
This role will be tasked with the day-to-day coordination of travel
and logistical services in support of various training provided to
Partner Nations around the world.DUTIES AND RESPONSIBILITIES:*
Manage multiple, simultaneous trainings ensuring travel and
in-country logistical services are provided according to schedule.
This may include but is not limited to coordination of participant
flights, visa support, lodging, interpreter/equipment, venue,
catering, transportation, and expeditors.* Review statements of
work to identify travel and logistical requirements for each
training and coordinate directly with USG counterparts to further
define requirements as needed.* Create Purchase Requisitions, track
Purchase Requisition approvals, track purchase orders and funding,
receive and approve vendor invoices, monitor quality, monitor
schedule, budget and quantity ensuring the efficient processing of
goods and services from start to finish.* Collaborate with the
travel support team ensuring student flights are accurate, on time
and within policy.* Responsible for reserving lodging for
instructors and participants.* Draft a logistics summary document
for each training detailing all the services being provided.*
Monitor and identify potential problems with
technical/cost/schedule issues or delays and implement mitigation
actions or corrective actions.* Develop full knowledge and an
understanding of the prime contract Statement of Work in order to
prepare, track and submit customer and corporate deliverables and
program milestones. * Respond to operational inquiries and liaise
with the program management staff for program decision making. *
Coordinate directly with in-country vendor points of contact.*
Establish and maintain automated and manual records--using Cost
Point, OnBase, SharePoint and Microsoft Excel.* May be required to
travel to perform field inspections on subcontractor logistical
services being provided.* Other duties as assigned.REQUIREMENTS*
Attention to detail and ability to independently handle multiple
tasks with competing priorities in a fast paced environment.*
Bachelor's Degree preferred.* Minimum 3 years combined practical
experience in travel, purchasing, logistics, or subcontract
management and administration.* Experience working on a government
contracting program preferred.* Familiarity with procurement
process preferred.* Proficiency in Microsoft Excel, Word, and
PowerPoint is required.* Experience in effectively dealing with
international staff and sensitivity to other cultures. * Ability &
willingness to travel to austere/hazardous locations as necessary.*
This position is located in the PAE Arlington Virginia office.*
This position is required to work a core business hour schedule and
will be required to work weekends and after hours as needed.PAE is
proud to be an Equal Opportunity Employer. Our hiring practices
provide equal opportunity for employment without regard to race,
religion, color, sex, gender, national origin, age, United States
military veteran's status, ancestry, sexual orientation, marital
status, family structure, medical condition including genetic
characteristics or information, veteran status, or mental or
physical disability so long as the essential functions of the job
can be performed with or without reasonable accommodation, or any
other protected category under federal, state, or local law.EEO is
the Law PosterEEO is the Law Poster Supplement
Keywords: PAE, Arlington , Operations Specialist GATA, Other , Arlington, Virginia
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