Acquisition Specialist TS/SCI
Company: Confidential
Location: Arlington
Posted on: January 12, 2021
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Job Description:
Well known dynamic organization has an immediate need for an
Acquisition Specialist. Successful incumbent should 5-7years
working in this capacity. Daily duties will include, but not
limited to; Provide consulting services support on all aspects of
pre-award and post-award administration activities. Facilitate the
creation of contract review meetings with technical
representatives, vendors, and Contracting Office staff and
finalizing draft technical documents based on the discussions;
Assist with the development of Independent Government Cost
Estimates (IGCEs) for all types of contract actions. Facilitate the
creation of contract review meetings with technical
representatives, vendors, and Contracting Office staff and
finalizing draft technical documents based on the discussions;
Assist in the development, writing, editing, and content
verification for Statements of Work (SOW)/Performance Work
Statements (PWS) documents. Assisting in the development of
solicitations to include Broad Agency Announcements (BAAs) and
market research. Job Requirements: Assist in the development,
writing, editing, and content verification for Statements of Work
(SOW)/Performance Work Statements (PWS) documents. Assist in
reviewing cost proposal submissions and providing recommendations.
Assist and train technical review board with reviewing vendor
technical proposal submissions. Provide and assist in drafting
final reviews to provide to Contracting Office. Review vendor
invoices, reconciliation, and facilitate timely payment activities
among Contracting Officers (CO), CORs, and disbursement offices.
Assist in managing contracts, receiving deliverables, tracking
invoices, and drafting memos and preparing documents for COR files.
Coordinate pre-award process activities for ONA from requirements
definition through contract/task order award (including
identifying, resolving, and improving process bottlenecks - and
providing weekly status briefings) Maintain an electronic contract
database. Monitor industry and government trends to ensure
efficiency and compliance. Make recommendations as necessary.
Contract data must be entered accurately into ONA established
databases, and conforms with ONA---s local implementation and
operating standards, Maintain Project Status Reports for each
individual contract activity. Provide burn-rate analysis, Period of
Performance monitoring, modification status reports, and other
vital historical data elements. Assist in coordinating, scheduling,
and managing training programs for CORs. Assist in coordinating
document exchanges with responsible CO---s for CORs entering and
exiting contract management responsibilities Administer
Non-Disclosure Agreements and provide record retention support for
ONA. Review all types of ad hoc documents created in support of
acquisition efforts. This may include responses to FOIA requests.
Manage Project Management Office (PMO) processes, documents, and
data; Prepare milestones and report significant achievements,
metrics, and modifications status updates Monitor ONA systems and
integrate data from multiple sources --- reconcile and report
discrepancies. Coordinate acquisition requirements and facilitate
effective communication for all business activities for the ONA.
Develop administrative processes and identify solutions to address
strengths, weaknesses, opportunities, and threats to program
effectiveness. Assist in the establishment and management of Source
Selection activities including identifying participants, draft
supporting evaluation criteria, organizing meetings, and record
retention duties for selection teams. Serve as the primary customer
point of contact within ONA Acquisition Program Office providing
acquisition/contract support via multi-modal communication tools
(telephone, email, web, and personal intercepts) Assist in
formulating a multi-year strategic acquisition plan, staffing
resources, and resource allocations by organization, by function,
and by program. Create protocols, manage acquisition correspondence
documents and records. Provide planning and analysis services for
ONA, their staff, and other stakeholders within the organization.
Develop new and repeatable work processes, tools, and templates
using MS Office Suite (2007 and 2010). Coordinate, plan, and
support meetings, conferences, and other events associated with
researching qualified and interested suppliers, Develop
standardized performance measures, accumulate performance data, and
provide scheduled and ad hoc reports. Establish financial controls,
capture commitments, obligations, and expenditures for all contract
activities in the ONA. Establish a rapport and meet monthly or as
required with external stakeholders such as GSA, WHS, and other DoD
entities. Gather past budget and performance data and conduct
extensive analysis on contract financials. Assist in the
formulation and execution process --- use contract performance data
for spend plan creation/analysis. Create and maintain performance
and statistical data on budget & performance data. Research and
participate in new written policies and revision of existing
procedures. Independently record, track, research, and resolve
financial contract data --- reconcile as appropriate. Maintain a
correlational journal of Commitments and Obligations - reflecting
all activity for MIPRs/Contracts. Monitor controlled access to
suite entry and escort office visitors and answer phones (as
necessary). Operate basic office equipment, including
telecommunications, fax machines, reproduction machines. Serve as a
back-up to the executive assistant scheduling appointments,
meetings and travel arrangements; answers telephones, takes
messages, and receives visitors. Maintain files and records for of
various types. Maintain cognizance of, and compliance with all
applicable OSD policies and procedures and ensures Office Standard
Operating Procedures (SOPs) adhere to the same, and employees are
kept abreast of changes. Assist with tracking and monitoring
correspondence. Assist with coordination of the organization's
manpower actions including but not limited to new hires actions,
processing requests for government consultants, coordinating
military and civilian awards, updating and tracking telework
policies and compliance. Assist in developing and implementing
SOP's. Research, review, and analyze Office of Personnel Management
(OPM), Department of Defense (DoD), Secretary of Defense (SecDef),
Deputy of SecDef and other defense agencies regulations and
policies to ensure implementation and internal dissemination.
Assess administrative matters assure maximum efficiency and
effectiveness, and formulates changes and improvements considered
necessary and appropriate to improve operations of ONA. Attend
quarterly HR Customer Focus Forums and other functional
administrative forums to stay abreast of HR regulatory, policies,
procedures and processes. Assist with developing and providing
training and instruction to ONA staff on acquisition, finance,
operations and human resources as necessary. Respond to emergent
requirements after normal duty hours and weekends. Develop and
maintain continuity of service materials (e.g., digital or hard
copy continuity books). Required Experience Possess proficiency in
the use of the Microsoft Office Suite of applications including
Word, Excel, PowerPoint, Outlook, as well as Adobe Acrobat. Possess
Bachelor---s degree in related field, minimum of 5 to 7 years
related acquisition experience, including in depth working
knowledge of federal procurement regulations and policies,
knowledgeable with the Federal Acquisition Regulation (FAR) and
Defense Federal Acquisition Regulation (DFARS) Possess excellent
written and verbal communication skills. Possess experience with
Wide Area Work Flow (WAWF), Electronic Document Access (EDA), and
Defense Agency Initiatives (DAI) Candidates who possess DAWIA Level
II certified and/or FAC-C equivalent are preferred. TS/SCI
clearance required Salary will commensurate qualifications. Apply
for this position today
Keywords: Confidential, Arlington , Acquisition Specialist TS/SCI, Other , Arlington, Virginia
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