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Executive Assistant

Company: Lidl, US
Location: Arlington
Posted on: September 17, 2020

Job Description:

SunIRef:cr001 Role Information Job Title: Executive Assistant Department: General Administration Business Unit: Administration Reports To: Executive Vice President Supervisory Role: No FLSA Status: Non-Exempt Job Summary The Executive Assistant supports the CEO and Executive Team of Lidl US. This role manages Senior leadership by organizing calendars and departmental priorities. The Executive Assistant is the liaise with multiple stakeholders within the business, such as directors or vice presidents, and makes business decisions based upon the company needs. The Executive Assistant has the ability to complete a high volume of tasks and focus on deadline sensitivity with minimal guidance or supervision. Essential Functions Provide administrative support to the CEO and Executive Team of Lidl US and their corporate teams to include tracking and helping drive completion of key deliverables and following up on outstanding items Manage complex calendar and scheduling requirements to include scheduling meetings and making travel arrangements for the corporate office Manage execution of meetings and trainings including preparation and documentation Drive key team activities (such as board meeting agendas, all-hands meetings) including locations, invitations, logistics, meals, etc. Handle, respond to, and direct incoming correspondence and calls with corporate and international teams in a timely manner Maintain confidentiality and exercises a high degree of discretion and judgement regarding sensitive matters Prepare reports for management and process invoices and expenses Manage changing workloads and conflicting priorities Perform general office duties such as ordering supplies and maintaining records management database systems Perform other duties as assigned Required Required Knowledge, Skills, Abilities Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe and IBM Lotus Notes Advanced German language skills Excellent written and verbal communication skills Required Education, Certifications/ Licenses, Related Experience High school diploma or GED required 1 - 2 years of experience in related field required Preferred Education, Certifications/ Licenses, Related Experience Bachelor's Degree Physical Job Requirements Ability to work in a fast-paced working environment, including the corporate office(s) with the capability to switch job functions/roles quickly Ability to remain in a stationary position (standing and/or seated) more than half the time Ability to maneuver cases of product (lift, move, carry, slide, etc.) up to 30 lbs. Ability to spend more than half the time viewing computer monitors Ability to identify and distinguish between colors more than half the time Travel Requirements This position commutes between stores, regional offices and/or distribution centers less than 25% of the time Anticipated travel will be by car, air, and/or train Preferred Lidl US, LLC & Affiliates provides equal employment opportunities (EEO) to all employees and applicants without regard to, including but not limited to, race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state and local laws.

Keywords: Lidl, US, Arlington , Executive Assistant, Other , Arlington, Virginia

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