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Payroll and Benefits Administrator

Company: The ALS Association
Location: Arlington
Posted on: January 16, 2022

Job Description:


Reporting directly to the Senior Vice President, Finance the Payroll & Benefits Administrator has responsibility for processing payroll for the National Office as well as other functions related to benefits and government compliance.

Essential Duties And Responsibilities

Core duties and responsibilities include the following. Other duties may be assigned.
Prepare and submit bi-weekly payroll to ADP Resource system. Maintain related payroll records, file tax reports and voluntary deduction reports, process involuntary deductions such as levies and garnishments, prepare accounting transactions and documents, document and update procedures, and prepare special reports for management.
Maintains confidentiality of payroll and other internal sensitive financial and organizational information.
Prepare necessary materials for new staff and separated staff including but not limited to generating documents, updating electronic records, creating and maintaining personnel files.
Make bi-weekly payroll journal entries to accounting software using BlackBaud /Financial Edge (FE).
Gather monthly benefit information for allocation of benefits for input to accounting software using Blackbaud/FE.
Calculate bi-weekly 401k deferrals and company contributions, if any, for input to BlackBaud/FE.
Act as liaison with vendor who maintains the company's 401k plan.
Assist the Chief Financial Officer in the preparation of Annual submission of Form 5500.
Verify monthly time records from the automated time keeping system for paid time off calculations.
Calculate and process final pay checks for terminated employees.
Process enrollment for metro allowances, parking allowances, cell phone reimbursements and corporate credit cards.
File annually state registrations and sales/use tax exemptions.
Assist Senior Vice President, Finance in the preparation of materials for annual audit and in processing annual IRS Form 990.
Prepare various monthly GL reconciliations related to payroll and benefits accounts.
Responsible for monthly bank reconciliations.
Prepare annual surveys: Annual Services Report, Bureau of Census; Annual Report of Organization, Bureau of Census; PRM Annual Compensation Survey for NHC.
Complete credit reference forms for new vendors.
Convey a professional and positive image that reflects favorably on The ALS Association.

Bachelor's degree in Accounting or Business Administration preferred. The equivalent in education and work experience will be considered.
Minimum of three to five years progressive payroll experience. Only candidates with a solid background in processing payroll for a minimum of three current consecutive years will be considered.
Proficiency in ADP and accounting software is a plus.
Advanced knowledge of and proficiency with MS Office products including Outlook, Word, Excel & PowerPoint.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Skilled communicator, with superior verbal and written skills.
Ability to work under and comply with continuous & multiple deadlines and evolving priorities. Ability to travel as required or requested.
Team player who enjoys interaction with professionals, peers, volunteers and those served by the organization

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

The ALS Association endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Keywords: The ALS Association, Arlington , Payroll and Benefits Administrator, Human Resources , Arlington, Virginia

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