Hr Specialist
Company: Air Force Association
Location: Arlington
Posted on: April 8, 2021
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Job Description:
The HR Specialist (HRIS/Benefits/Compensation) is responsible
for managing functions related to AFA's employees in the following
areas: employee lifecycle events, benefits and compensation
administration, HR activities dashboard, performance management,
and administering leave. Additionally, in partnership with the HR
Senior Director and other team members, this HR Specialist is
responsible for developing and managing the HRIS, inclusive of the
Applicant Tracking System. This position is responsible for
developing data analytics, developing and managing an HR Metrics
Dashboard and associated reporting, and routine human resources
tasks as needed to support the Human Resources Department. The HR
Specialist is responsible for project plans and schedules as AFA's
implementation of HRIS resources evolves. This position serves as a
technical point-of-contact for the assigned functional areas and
will support the Senior HR Director in developing and producing HR
metrics. ESSENTIAL FUNCTIONS: Benefits Administration
(approximately 40% of effort): Functional lead in benefits
administration, coordinating benefits-related activities including
open enrollment, new employee enrollment, benefits offboarding,
administration of the profit-sharing plan, and communications.
Serve as the primary point of contact for questions about benefits,
adding or removing covered family members, and other key tasks.
Coordinate development and/or delivery of information from benefits
providers, such as presentations, distribution of Summary Plan
Documents (SPDs), materials for open enrollment and new employee
onboarding. Manages leaves of absence (including medical, military,
parental, short-term disability) by interfacing with employees,
providers, and others to obtain and distribute the appropriate
information. Human Resources Information System Administration
(approximately 30% of effort): Manage and maintain optimal function
of the HRIS, which may include implementation of a new system or
modules for existing systems, customization, development,
maintenance, and upgrades; manage related projects and process
improvement. Interface with employees, their managers, and
organizational leadership, maintaining a customer-service approach,
providing information, and managing tasks in a timely and efficient
manner. Collaborate with internal and external stakeholders to
identify system and process improvements and enhancements;
recommend and implement solutions. Manage permissions, access, and
similar system operations and settings for HRIS users and provide
technical support, troubleshooting, and guidance. Develop and
implement customization such as automated queries, dashboards, and
interfaces and compile or assist with reports and data analysis.
Develop and maintain HR Standard Operating Procedures (SOPs),
employee handbook and policies, other HR communications. Serve as a
lead representative and liaison between HR, IT, external vendors,
and other stakeholders for HRIS design and implementation projects,
ongoing system integrity, and compliance with data security and
privacy requirements. Maintain knowledge of trends and developments
in HRIS providers, vendors, and technology, research and resolve
problems, and perform scheduled activities. Recommend process
improvements, innovative solutions, policy changes, and/or
variations (subject to approval by appropriate leadership prior to
implementation). Conduct and/or facilitate training, including
developing procedures and guidelines. Research and analyze
statistical summaries and reports; identify new HR needs and make
alterations to existing programs to fulfill those needs.
Compensation Administration (approximately 20% of effort): Oversee
processes related to compensation administration, including
communicating with employees and managers, updating systems and/or
reports, and providing technical support for compensation change
workflows in the HRIS. Issue compensation notifications such as
wage notices and Total Rewards Statements, after approved
processes. Support the Senior HR Director and AFA leadership in the
development and application of a consistent compensation system.
Other Duties as assigned (approximately 10% of effort): Support and
back up as needed HR Administration functions to manage employee
lifecycle events, such hiring, qualifying events, and status
changes. Support development of additional HR systems and processes
necessary to develop a robust HR function and culture. Ensure
employees' training and certifications are tracked. Handle
employment-related inquiries related to areas of responsibility
from employees and supervisors, referring complex and/or sensitive
matters to the Senior Director of HR. Attend and participate in
employee disciplinary meetings, terminations, and investigations as
requested by the Senior HR Director. Maintain hard copy employee
personnel files and information as appropriate. Serve as a reliable
and knowledgeable backup for HR Department functions and team
members. Provide support for AFA and HR Department events and
communications. Ensure personal continuing education, including
maintenance of relevant certifications and an up-to-date knowledge
base to ensure compliance with local, state, and federal
regulations and requirements. REQUIRED JOB QUALIFICATIONS Education
and Experience Required: Bachelor's degree in a related field or
equivalent work experience. At least 7 years of related experience,
including at least 3 years at the exempt level. Certifications &
Licenses Preferred: SHRM-CP or SHRM-SCP. Certified Employee Benefit
Specialist (CEBS). Knowledge, Skills, and Abilities Required:
Ability to effectively utilize interpersonal skills and reliable
information when working with internal customers, team members, and
external stakeholders to accomplish project goals. Strong
organizational skills and ability to consistently attend to details
and meet deadlines. Ability and commitment to keep information
confidential. Excellent verbal and written communication skills and
interpersonal skills. Ability and commitment to act with integrity,
professionalism, and confidentiality. Excellent technical support,
analytical, and problem-solving skills. Thorough knowledge of
benefits administration, employment-related laws and regulations.
Ability to deploy sound judgment and willingness to exert influence
as appropriate. Ability to select and use effective approaches to
choose a course of action and develop appropriate solutions.
Proficient with Microsoft Office product suites (especially Excel
and PowerPoint) and knowledge or ability to learn other
computer-based systems. Ability to ensure an HRIS meets AFA's
needs, goals, and the HR Director's strategy and preferred tactics.
Thorough understanding of all areas of information systems with a
highly technical understanding of at least one commercial HRIS
product. The Air Force Association is an equal opportunity employer
committed to diversity, inclusion, and honoring the contributions
of our country's veterans. Instructions for Applicants: To apply,
complete the application below and send it, along with a cover
letter, resume, and salary requirements, to recruiter(at) afa.org.
Incomplete and/or unofficial applications cannot be considered.
Employment Type: Full Time Bonus/Commission: No
Keywords: Air Force Association, Arlington , Hr Specialist, Human Resources , Arlington, Virginia
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