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Accounting Manager, Accounts Payable

Company: Air & Space Forces Association
Location: Arlington
Posted on: May 24, 2023

Job Description:

JOB SUMMARY:As an integral member of the finance team the Accounting Manager, Accounts Payable is one of the main contributors to financial statements, annual budgets, and forecasts. S/he completes monthly reconciliations, journal entries and other work needed to close books in a timely manner. Supervises accounts payable coordinator position. Reviews recurring financial processes such as check-runs and credit card reconciliations and assists in developing and monitoring internal controls to ensure best practices are followed.ESSENTIAL FUNCTIONS:Assist Director of Finance with Monthly Close and general reporting (approximately 65% of effort):Works with accounting staff and Director of Finance on day-to-day accounting functions and monthly closing process, particularly regarding accounts payable.Responsible for all processes related to disbursements and their recording in the GL.Directs and reviews work of Accounts Payable Coordinator including the timely and accurate payment of invoices, and all other disbursements.Assists in preparation of financial statements for the organization, including for 25 different programs or activities.Responsible for administering employee and Association credit card accounts, Tallie reconciliation process, monthly AMEX payoff, and monthly tie in to accounts payable balance in the general ledger.Ensures accounts payable journal ties into accounts payable general ledger balance each month.Creates reports in several software programs as needed.Assists in developing, implementing, and reviewing of internal control procedures particularly those in the accounts payable area including those to prevent duplicate payments.Responds to questions and provides financial information about financial reports and key performance indicators used by program managers and leadership in their decision making.Supports program managers and executive office staff about accounts payable and other financial issues.Other analysis projects.Audit and Tax preparation (approximately 20% of effort)Prepares monthly and annual schedules and workpapers for the annual audit and IRS Form 990's and 990 T's.Create and review reports for special purposes and analyze specific activities or proposals.Budget preparation (approximately 10% of effort):Assists program managers with budget submissions, reviews program budgets for accuracy, completeness, and reasonableness.Assists in preparation of budget document and development of key performance indicators to assist senior leadership with decision making.Other Duties as assigned (approximately 5% of effort):Provide advice, support, reports to program managers and other staff as situations require.RequirementsREQUIRED JOB QUALIFICATIONSEducation and Experience Required:Bachelor's Degree in accounting, business, or a related field.At least 3 years of related experience2 years of supervisory experienceEducation and Experience Preferred:Experience in public accounting, preparation of IRS Form 990, preparation of financial statements, and experience working in a membership association.Certifications & Licenses Required:None.Certifications & Licenses Preferred:CPAKnowledge, Skills, Abilities and Competencies Required:Strong financial acumen.Willingness and ability to track and meet multiple and competing deadlines.Experience using complex accounting software including subsidiary ledgers.Strong project management skills and the ability to influence and engage others.Ability to effectively utilize interpersonal skills and reliable information when working with internal customers, team members, and external stakeholders to accomplish project goals.Strong organizational skills and ability to consistently attend to details and meet deadlines.Ability and commitment to keep information confidential.Excellent verbal and written communication skills and interpersonal skills.Ability and commitment to act with integrity, professionalism, and confidentiality.Excellent technical support, analytical, and problem-solving skills.Ability to deploy sound judgment and willingness to exert influence as appropriate.Ability to understand strategic goals and how they relate to tactical goals.Proficient with Microsoft Office product suites (especially Excel and PowerPoint) and knowledge or ability to learn other computer-based systems.BenefitsHealth Care Plan (Medical, Dental)Retirement Plan (401k)Life Insurance (Basic, Voluntary & AD&D)Group Long Term Disability InsuranceEmployee Assistance ProgramTuition AssistancePaid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Long Term DisabilityWellness Resources

Keywords: Air & Space Forces Association, Arlington , Accounting Manager, Accounts Payable, Executive , Arlington, Virginia

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