Records Management Specialist

Company: Engility Corporation
Location: Arlington
Posted on: January 22, 2023

Job Description:

SAIC is seeking a Records Management Specialist with a TS/SCI security clearance to provide on-site support in the Pentagon working as part of a contract team within the Office of the Secretary of Defense (OSD), Office of the General Counsel for Intelligence (OGC/Intel).

* The candidate will:
* Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards
* Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
* Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
* Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
* Distinguish classified information from unclassified information when archiving legal files.
* Codify and categorize documents for digital files.
* Convert legal files into electronic form.
* This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks
* Provide database, indexing, and archival support, to include:
* analysis of chronological files;
* review of archival documents;
* review international agreements; and
* inputting data from international agreements into the database.




* Other tasks and assignments may also include:
* Working daily with the Deputy General Counsel, Intelligence, Associate General Counsels and the Office Manager.
* Providing administrative and records management support to the OGC/Intel office attorneys.
* Assisting with administration including the coordinating, assisting, filing of legal actions and scanning for OGC/Intel.
* Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
* Hand-carrying legal actions to other coordinating offices throughout day.
* Opening and closing actions using the suspense tracking system (STS).
* Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.
* Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.



Educational Requirement

* High school degree or equivalent.

Required Skills

* At least three (3) years or more relevant document analysis/records management experience with the Department of Defense.
* The ability to review, understand, and analyze complex legal and non-legal DoD documents
* Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.
* Strong understanding of NARA storage procedures
* Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management
* Ability to leverage established relationships with other DoD components and agencies
* Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
* Excellent written and oral communication skills required together with proficient research and analytical skills.
* Experience with knowledge of administrative and clerical functions, processes, practices and procedures.
* Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
* Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
* Strong admin skills and a strong ability to multi-task.
* Flexibility in order to accommodate time-sensitive and mission-critical work.

Required Clearance:

* TS/SCI

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