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Program Manager

Company: Ecompex, Inc
Location: Arlington
Posted on: November 26, 2022

Job Description:

Ecompex, IncID: 1243Location: Arlington, VADepartment: OperationsWhy join Ecompex?

At Ecompex, we are more than a business - we are a team of professionals. We are an energetic, dynamic company that prides itself on quality and is constantly growing and expanding. Among reasons that we are an industry leader is because of our talented, motivated, and hardworking team of professionals. If you enjoy challenges and want to be part of a successful professional services and technology leader, then Ecompex has a place for you. Ecompex values its employees.


Ecompex offers a competitive benefits package for all Full-Time employees, including:

Health Insurance (3 medical plans, dental and vision, nationwide network)
Life Insurance (free policy for all employees)
PTO (15 days per year)
Holidays (paid time for all federal holidays)
Reimbursement for tuition and training
401(k) Plan with employer matching
Employee assistance program

Position Description: Program Manager

Ecompex, Inc. is currently recruiting a Program Manager to provide the U.S. Air Force Research Laboratory Office of Scientific Research (AFOSR) Contracted Administrative Services. The Program Manager will directly support and interact with AFOSR senior leadership on a variety of areas of responsibility necessary to support the administration of research portfolios. AFOR's investment and funding processes require substantial meeting logistics support, materials development, proofreading, and tracking, financial management documentation and process support, and travel coordination for workshops and site visits. The ideal Program Manager will be detail-oriented and possess experience managing personnel who are responsible for the execution of the routine, repeatable administrative tasks and processes.

Primary work location will be in Arlington, VA.

Full-Time, Salaried position. Approximately 40 hours per work week.

Minimum Qualifications: Program Manager

A Bachelor of Science in a related field (e.g., business administration, public administration, management) and a minimum of five years of directly applicable public sector program management experience

Desired Qualifications: Program Manager

The ideal candidate will possess the following knowledge, skills, and abilities:

Has a proven record of accomplishment with effectively organizing, directing, and managing administrative teams in support of a public sector client
DoD Acquisition Professional Development Program (APDP) Level I Program Management certification, or equivalent, is desired but not required
Experience with AFOSR's internal tracking systems, such as the "Pega" database system
Ability to effectively communicate at senior levels within a customer organization
Can instantiate and maintain a team commitment to process execution and improvement, quality assurance and control, and exceptional customer service
Experience managing projects for a military service HQ or command, and experience communicating and mitigating project risks

Required Skills: Program Manager

Extensive use of all Microsoft Office suite of products and associated Web-based tools (e.g., SharePoint), Adobe Acrobat, and Tableau data visualization tools
Strong communication skills and business acumen to deal with stakeholders at all levels
Excellent troubleshooting skills
Must be a U.S. Citizen or legally authorized to work in the U.S. and able to pass a rigorous background investigation to be placed in a position of Public Trust
Ability to communicate effectively, both orally and in writing

Responsibilities: Program Manager

Duties include, but are not limited to, understanding, coordinating, and delegating the following administrative tasks that are necessary to support the day-to-day functions with regard to the efficient execution of research portfolios:

Collect, compile, document, and distribute input for quarterly and annual reviews, site visits, and other events
Assist in the administrative and logistical preparation and execution of AFOSR reviews and workshops, such as meeting setup (physical and virtual), agenda preparation, coordination of speakers, preparation of invitational travel orders, agenda tracking, providing notes or meeting minutes, and tracking action items
Prepare investment packages within AFOSR's business management system including, but not limited to, MS SharePoint and AFOSR's internally developed "Pega" database system
Identifying and collecting required documents, uploading documents into business systems, verifying funds availability based on approved budgets
Review administrative completeness of various investment packages
Monitor AFOSR investment package and portfolio schedules and budgets against established timelines to ensure timely execution of AFOSR investment actions
Provide a monthly Grant Status Tracking report
Coordinate technical inputs from applicable AFOSR personnel and provide responses in the requested format (e.g., memo, spreadsheet, email, slides)
Manage shared calendars, group email accounts and distribution groups, coordinate travel, and perform other administrative support functions as requested.


EEO Employer/Protected Veteran/Disabled.

Ecompex is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. VEVRAA Federal Contractor.

Ecompex has a desire for priority referrals of protected veterans. Ecompex, Inc. is compliant with requirements of 41 C.F.R. -- 60-1.4(a)(3). This regulation protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

Ecompex, Inc. participates in the E-verify program as required by federal law.

Need Assistance? If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact Ecompex at 703-288-3382 or Please indicate the specifics of the assistance needed.


Keywords: Ecompex, Inc, Arlington , Program Manager, Executive , Arlington, Virginia

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