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Purchasing Contract Manager

Company: VHC Health
Location: Arlington
Posted on: August 7, 2022

Job Description:

Purchasing Contract ManagerCreating the best outcomes for our patients requires the right people. At Virginia Hospital Center, our staff exceeds expectations by performing at the top-level of the profession.Virginia Hospital Center is a strong advocate for its employees and provides a true collaborative environment in which the healthcare team works closely together, bringing skill, experience and mutual respect to the task of providing superior medical care for our patients.The Contract Manager coordinates with stakeholders on processes, and procedures designed to maintain the efficiency of inventory and material flow throughout the health system. This role is responsible for establishing and monitoring performance metrics for individuals and the group. The Contract Manager is also responsible for vendor relationship management, as well as performance management, training, and developing buyers and receivers.The Contract Manager is responsible for reviewing all contract pricing exceptions and resolving with either the vendor or distributor. This role is responsible for reviewing and activating all relevant GPO contracts and Letter of Commitments (LOC's) The Contract Manager is responsible for uploading into the ERP System (Lawson) all Vendor Agreements and Pricing Files. This role is responsible for reviewing volume reports to determine effective Purchasing Tier placement.This role is responsible for reviewing all upcoming expiring contracts or LOC's and working to ensure timely renewal.Work in collaboration with the Director to maximize all GPO contracts Hospital wide.Independently strives to achieve contract compliance within the terms of authorized Group Purchasing Agreements. Chairs the Hospital's Value Analysis Committee. Uses appropriate business and analytical judgment to develop and implement viable strategies to acquire supplies in adequate quantities to meet the Hospital's needs. Reviews departmental requisitions for correctness and works with requesters to resolve discrepancies. Confers with supplier representatives to fulfill departmental requisitions. Monitors supplier backorders and expedites their delivery, making alternate arrangements when necessary. Assures purchasing compliance with Joint Commission, Virginia State, and other relevant standards, statutes, regulations and laws. Works proactively with suppliers to ensure the integrity and timely delivery of purchased goods and services. Independently maintains open and proactive communication with Hospital department heads and key personnel to monitor and enhance service.Pay & Benefits:In addition to salary, the benefit package includes paid major holidays, vacation/sick time, health & dental insurance, and 401(k)Bachelor's Degree in a Related Field or Equivalent Materials Management Experience RequiredFive Years in Healthcare Purchasing/Materials Management Preferred*ADSOrganize, monitor, control, and participate in the activities of the Hospital's Purchasing program.Participates and/or leads value analysis by facilitating/driving cost reduction opportunities through the implementation of standardization, utilization, price leveling strategies, contract compliance, and local negotiations while ensuring that quality and safety.Assist in negotiating and maintain accurate contracts to include pricing, terms, and conditions to reduce overall cost to meet quoted costs.Responsible for developing and ensuring compliance with internal policies regarding the processing of purchase orders, customer accounts and inventory management and usage records.Works with accounting personnel to resolve invoice problems such that suppliers are paid appropriately and timely for goods correctly delivered or work correctly performed, in accordance with the underlying purchase orders, contracts, agreements and other controlling documents.Assist other Materials Management and Hospital personnel to establish or adjust their supply needs and ordering mechanisms in a manner that meets their operating requirements balanced against the judicious use of the Hospital's resources.Establish and monitor review mechanisms such that adequate control is maintained over returns, credits, over shipments, under shipments, product substitution, product miss-shipment, manufacturer recalls, shipments againist check requests, shipments of free goods, non-purchase-order shipments, and other exceptions to the shipping process.

Keywords: VHC Health, Arlington , Purchasing Contract Manager, Executive , Arlington, Virginia

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