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Office Manager - DoD

Company: Wittenberg Weiner Consulting LLC
Location: Arlington
Posted on: June 23, 2022

Job Description:

WWC Global is seeking Office Managers for a potential contract supporting the DoD/Office of the Under Secretary of Defense for Policy (OUSD(P)). The Office Manager will provide multi-faceted administrative support and assistance to ensure effective use of time for executives.Duties may include, but are not limited to: + Handle a wide range of administrative and support tasks and independently initiate and implement processes to manage projects, information, and people. + Coordinate and track staff actions and tasks utilizing the Correspondence and Task Management System (CATMS). + Maintain files, directories, and other materials and perform a variety of related staff assistance; e.g., setting up conferences and meetings, arranging for conference rooms, contacting participants, distributing agendas, preparing material, etc. + Manage schedules, meeting preparations, follow-up tasks, and calendars for executives. + Serve as point of contact for scheduling questions and requests, event support, and visitor logistics. + Manage travel logistics to include preparing and reviewing authorizations and vouchers, assisting with obtaining passports and visa for official travel, and facilitating compliance with the Foreign Clearance Guide. + Facilitate compliance with all security procedures to include security clearance processing, building access, and recommending solutions to information security related issues and challenges. + Use discretion, judgment, and knowledge of the organization to facilitate activities and maintain confidentiality.This position is contingent on contract award. Multiple positions may be hired from this announcement.Work Environment:+ Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).+ Ability to sit at a computer terminal for an extended period of time.Physical Demands:+ While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.+ Employee is often required to sit and use their hands and fingers to operate a computer.+ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Travel:+ 0-20% / Occasional travel.WWC Global is a small, woman-owned business providing management consulting services to U.S. government agencies.At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at Global is an Equal Opportunity Employer - we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity (\_screen\_reader\_optimized.pdf) and Employee Polygraph Protection Act. ( WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at Qualifications+ Bachelor's degree.+ Current, active TS security clearance.+ 8+ years of DoD or equivalent experience.+ Experience supporting senior-level DoD officials and knowledge of the structure and missions of the OSD and Components.+ Experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the government; specifically experience with Correspondence and Task Management System (CATMS) and "DoD manual for Written Material: Examples and Reference Material".+ Knowledge of the DoD Joint Travel Regulations (JTR) and experience providing domestic and international travel support using the Defense Travel System (DTS).+ Experience supporting operational duties related to human resources, IT, security, facilities management, to include: + Answering and routing phone calls and greeting/escorting guests + In-processing new personnel, to include experience completing DoD Forms+ Requesting and managing all equipment and furniture inventory + Suite access, SCIF maintenance, and burn bag destruction + Resolution of IT and network issues working with JSP+ Ordering/maintaining supplies+ Expert proficiency level in Microsoft Office Excel, Word, Outlook, and PowerPoint.+ Demonstrated ability to communicate with personnel at various ranking levels. + Outstanding communication skills, influencing abilities, and client focus.+ EO 14042, the vaccine mandate for federal contractors, is enjoined and not currently being enforced. Should enforcement resume, applicants must understand and agree to comply with the order and related guidance.+ Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.Preferred Qualifications+ Current, active TS/SCI security clearance.BenefitsWWC Global offers a competitive benefits plan including:+ Health, Dental, and Vision Insurance+ Flexible Spending Accounts+ Life and Disability Insurance+ 401(k)+ Paid Time Off+ Paid Holidays+ Employee Assistance Program+ Pet InsuranceEligibility requirements apply.

Keywords: Wittenberg Weiner Consulting LLC, Arlington , Office Manager - DoD, Executive , Arlington, Virginia

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