Grants Management and Compliance Manager
Company: Ethiopian Community Development Council, Inc.
Posted on: May 12, 2022
Job Overview : This position is responsible for overseeing and
managing ECDC's grant compliance responsibilities, leads the ECDC
Grants Management Specialists, serves as the focal point for donor
regulations and grant compliance matters for awards; and provides
grant policies, regulations and compliance training to ECDC
affiliates, and completes other tasks as assigned. This person
brings strong leadership, project management, team management,
training and mentoring skills and is able to establish and meet
deadlines and works independently and cooperatively with team
Grants Management and Affiliate Finance Oversight
- - - - - - - - -In collaboration with ECDC's development, program
and finance team, develops budgets for new and continuing programs
- - - - - - - - -Drafts, reviews, and revises a variety of
contracts including, but not limited to, subcontracts, subawards,
and independent contractor agreements.
- - - - - - - - -Uploads/downloads federal awards, amendments and
continuation applications in various federal online systems such as
Grants Solutions and other platforms.
- - - - - - - - -Supports organization-level anti-fraud strategy by
providing analysis, donor regulations guidance and disallowance
determination, especially as related to sub-grantees.
- - - - - - - - -Provides affiliate budget oversight to ensure that
the day-to-day operations are conducted in accordance with grant
contract agreements and relevant laws.
- - - - - - - - -Reviews and understands affiliate program expense
reports to remain familiar with program fund allocations and to
ensure all transactions comply with ECDC financial policies,
producers and subcontract agreements.
- - - - - - - - -Monitors affiliate expense reports, alert ECDC HQ
division directors when funds are not available before processing
- - - - - - - - -Assists in completion of programmatic and
financial reports for funders as required.
- - - - - - - - -Collaborates with program and finance staff to
ensure the closeouts of awards are processed in a timely manner and
according to funder requirements.
- - - - - - - - -Conducts regular programmatic audits to ensure
quality in service provision and fulfillment of financial
- - - - - - - - -Works with ECDC HQ programs leadership and
monitoring and evaluation team to maintain ECDC's commitment to
evidence-based programming by ensuring that documentation of
services provided and data collection are accurate and complete, so
that program effectiveness can be properly evaluated.
- - - - - - - - -Engages in agency-wide activities and initiatives
including all-staff meetings, working groups and implementation of
strategic initiatives, as needed.
Training and Technical Assistance
Provides ongoing training to increase ECDC's HQ program and finance
team knowledge of and compliance with donor regulations as well as
ECDC's internal policies and procedures.
Provides oversight, mentoring and support to ECDC's HQ program team
to ensure the team is able to meet its goals and
Manages the systemization of new/revised donor regulations and
ensure departments affected by changes are informed in a timely
Develops and manages a "Grants Compliance Help Desk or FAQ"
function/platform for ECDC affiliates.
Oversees in-house training on grant compliance regulations for ECDC
HQ and affiliates, promoting consistent and ongoing knowledge
Develops and works with HR to post staff job announcements and job
descriptions, conducts interviews and recommends hiring of new
grants management staff; ensures staff are on board and receive
Supervises and coaches staff, including assigning and overseeing
job duties, sets and adjusts priorities, and prepares time lines
for completion of work.
Establishes guidelines and performance expectations for staff,
assesses performance goals and activities, and completes formal job
performance reviews and evaluations; recommends staff promotion,
salary adjustment, as necessary.
Manages staff time, approves and signs staff time sheets, and PTO
QUALIFICATIONS AND EXPERIENCE
Bachelor's Degree in Accounting, Finance or equivalent work
experience in grants/contracts management.
Knowledge of accounting procedures, financial management and
Knowledge of the laws, regulations, policies and procedures
governing the administration of federal grants, cooperative
agreements, and other awards.
Knowledge of internal grants management procedures and the ability
to interpret internal grants management policies and
Ability to analyze documents to ensure all legal and regulatory
requirements are met, identifying missing information, revising
documents to meet regulatory and other requirements, and
recommending changes to agreements.
Ability to work with minimal direction to initiate activities and
identify organizational needs related to responsibilities.
Experience in staff supervision and management.
Excellent interpersonal and communication skills and the ability to
maintain effective and satisfactory working relationships with
people from diverse cultures across all levels of the
Superior analytical skills, attention to detail, and strong work
Ability to maintain confidentiality of financial and other
Commitment to the mission, vision and values of ECDC.
Capacity to work under pressure, prioritize multiple tasks, and
meet inflexible deadlines.
Proficiency in computer software particularly Microsoft Outlook,
Excel, Access, Word and accounting software packages.
BENEFITS. ECDC offers an excellent benefits package including
health, dental, life and disability insurance, paid holidays,
vacations and sick days as well as a generous retirement plan.
TO APPLY. Submit by fax, mail, or e-mail: (1) a cover letter; (2) a
r--sum--; and (3) a short writing sample (2-3 pages) solely
authored by the candidate; (4) three professional references; and
(5) salary requirement via email to email@example.com - No telephone
ECDC IS AN EQUAL OPPORTUNITY EMPLOYER
Keywords: Ethiopian Community Development Council, Inc., Arlington , Grants Management and Compliance Manager, Executive , Arlington, Virginia
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