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ADMINISTRATIVE ASSISTANT III (Req 20 106) - Program Management Contract

Company: Amelex
Location: Arlington
Posted on: October 15, 2020

Job Description:

Responsibilities: Serve as Executive assistant to government senior personnel and military officers. Provide management support for the coordination of human systems-related research OR bio-technology research to communities of interests across the Department of Defense. Understand and provide information related to any regulations and policies regarding travel arrangements including the Federal Joint Travel Regulations (JTR), foreign clearance guide, national and international visit requests, short and standard lead country clearances, Aircraft and Personnel Automated Clearance System (APACS), Joint Personnel Adjudication System (JPAS), standard and short lead visas, as well as, fee and no-fee standard and short lead passports. Assist with preparation of domestic and foreign travel documents including authorizations, vouchers, invitational travel orders and vouchers, passport requests, visa requests, visit requests, official diplomatic and country clearances, letters of expediting, and other associated travel documentation and tasks. Monitor and maintain travel budget tracker. Utilize content on ONRs SharePoint/iConnect and SharpCloud Sites and public websites, shared drives and other repositories. Maintain calendars for senior- level department officials. Reserve conference rooms and work with the ONR Corporate Strategic Communications (CSC) as necessary for coordinating off-site events. Provide administrative support for standard office operations and logistics. Assist in coordinating with the Naval and Joint communities including fleet, requirements, acquisition, contractors, universities, coalition partners, North Atlantic Treaty Organization (NATO), The Technical Cooperation Panels (TTCP), and Communities of Interest (COI). Assist in collecting and compiling presentations/reports and draft correspondence letters. Education: Bachelors degree or higher from an accredited college or university. Experience: Six (6) years of experience providing administrative support. Experience supporting Flag Officers/General Officers/Senior Executives in an administrative capacity. Experience drafting senior-level correspondence. Experience in working collaboratively on government and/or contractor teams. Experience organizing and managing senior-level protocol visits, meetings, events, and workshops. Experience in assisting in the preparation of briefings and information papers. Experience in coordinating and distributing Read Ahead material for meetings. Experience in taking meeting minutes and tracking action items. Experience with DOD funded research. Other: An Active Secret Security Clearance is required.

Keywords: Amelex, Arlington , ADMINISTRATIVE ASSISTANT III (Req 20 106) - Program Management Contract, Executive , Arlington, Virginia

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