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Office Management Specialist with Security Clearance

Company: IntelliWare, an IntelliBridge Company
Location: Arlington
Posted on: March 28, 2020

Job Description:

IntelliWare is seeking a skilled Office Management Specialist to support a federal client. This person will be responsible for communications, procurement of administrative supplies and equipment, property management, space management, records management, mail service, facilities and equipment maintenance, and transportation. Clearance: * Active Top Secret Duties and responsibilities: * Schedule appointments and coordinate meetings and conferences for the Program Management team to include maintaining an Outlook calendar. * Prepare materials, as necessary, for Program Manager internal and inter-agency meetings. * Serve as the travel coordinator for the Program staff; ensure that requests are input in the internal system in a timely fashion, visa requests are prepared and dropped off in time to allow sufficient processing time, and vouchers are processed within five working days after travel. * Maintains and performs briefings regarding the security requirements for working in Program's Controlled Access Area and the handling and destruction of classified materials. * Research and draft responses to a variety of taskers, from both within and outside the agency, to include congressional taskers. * Assists, as needed, in the processing of incoming and outgoing materials, correspondence, reports, memoranda, and other forms of written communication (to include budget, quarterly reports, congressional requests, FOIA requests, etc). * Maintains a tracking system for taskers and the Program's status and response to all official correspondences. * Maintains and updates the Program's SharePoint site on a routine basis. * Produces and updates a directory listing of all current Program staff. * Assists Program Management in evaluating equipment and computer needs to outfit work spaces. This may include tracking the life cycle of existing systems/equipment in order to establish replacement cycles. * Acts as a back-up to the Program's logistics coordinator in monitoring and tracking property and inventory for Program, including compiling reports. When required, liaises with other offices to ensure all equipment such as computers, copiers, fax and scanners are in working order. * Assists area Custodian Officers in inventory management activities and daily access within the Controlled Access Area. * Serves as Program's time and attendance (T&A) representative, preparing bi-weekly T&A reports. * Performs administrative duties, including orders for office supplies, as the office management specialist for Program. * Acts as a back-up to the Program's logistics coordinator in updating and maintaining the vehicle logs on a monthly basis; coordinating maintenance of vehicles, parking placards, exchanging vehicles as needed or at the end of their life cycle, etc. Required Skills/Qualifications: * Strong writing skills in order to write or edit policy, reports, letters, justifications and other documents with recommendations for management programs, policies and activities. * Ability to work in a fast-paced environment to meet deadlines and handle pressure situations is a must * Proficient with Microsoft Word, Microsoft Office, basic Excel and PowerPoint skills; MS Project experience a plus. * Excellent written and oral communications skills, and the ability to interact with individuals at all levels.Excellent organizational skills, attention to detail, and the ability to work independently and as a member of the team. * Valid Driver's license and ability to drive a government car as needed. Education Requirement: * Bachelor Degree plus one year of experience * Other substitutions: High School diploma plus 5 years of experience; Associate's degree plus 2 years of experience Location: Arlington, VA Travel: None Company Profile: IntelliWare is a privately-owned company founded to provide business and technical services to government and commercial clients. Our business philosophy is to hire the brightest, yet humble, people we can find and provide them with the team, training, and support they need to exceed our customers' mission requirements. Our experienced, cleared, and professional workforce receives compensation and benefits that are intended to be among the best in our industry.

Keywords: IntelliWare, an IntelliBridge Company, Arlington , Office Management Specialist with Security Clearance, Executive , Arlington, Virginia

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