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Office Administrator

Company: George Mason University
Location: Arlington
Posted on: January 27, 2023

Job Description:



Position Information







Position Information









Department

Schar School of Policy and Government









Alternate Department Description











Criminal Background Check

Standard Background Check









Motor Vehicle Background Check

No









Statement of Economic Interest

Not Applicable









Restricted Position?











Job Category

Classified Staff









Role (State) Job Title

Gen Admin Supv 1/Coord 1









Working Title

Office Administrator









Job Type

Full-Time









Position Number

01120Z









Recruit Number

STF11466









Working Hours











Location

Arlington, VA









Other Location











Pay Band

Payband 4









Salary

Commensurate with education and experience.









Web Announcement



Office Administrator



The George Mason University Schar School of Policy and Government invites applications for the position of Office Administrator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.





About the Position:



The Office Administrator will support the Schar School by managing daily operations of the Arlington office. This position is responsible for providing a full range of quality administrative duties to be executed in a professional manner. This position may additionally lend support to other units and offices on campus at times. The Office Administrator serves as the point of contact for all requests/questions from faculty, staff, students, other Mason departments, and outside individuals and organizations.





Responsibilities:



This full-time position works collaboratively with faculty, staff, and other professionals. The position manages the day-to-day operations of the School office. Responsibilities include:





  • Assist faculty with travel/reimbursement system;

  • Assist students with travel arrangements - including logistics, payment, and reimbursement procedures;

  • Manage non-Mason employee travel logistics;

  • Schedule out-of-town job candidates;

  • Purchase all office, furniture, and computer supplies;

  • Supervise student workers on a day to day basis;

  • Input non-benefited individuals into Banner as directed by HR;

  • Serve as point of contact on security issues;

  • Submit ITS requests for faculty and staff;

  • Request, distribute, and track keys;

  • Provide phone and visitor backup for front desk;

  • Serve as backup to the Executive Assistant to the Dean;

  • Complete special projects for the Dean's office as assigned; and

  • Other related duties as assigned.






    Required Qualifications:





    • Bachelor's degree or equivalent combination of education and experience;

    • Demonstrated relevant office experience;

    • Advanced Microsoft skills (Word, Excel, Outlook);

    • Well-organized, detail oriented, and team player with outstanding multi-tasking skills;

    • Ability to anticipate issues, prioritize tasks, meet deadlines, and adapt plans in a dynamic environment;

    • Demonstrated skill in effective customer service;

    • Demonstrated skill in effective verbal, interpersonal, and written communication; and

    • Ability to work well with co-workers and diverse faculty, visiting VIPs, and outside individuals and groups.




      Preferred Qualifications:





      • Experience working in a university setting/environment;

      • Knowledge of Mason or other university applications such as Banner and eVA; and

      • Knowledge of university policies and procedures.











        Special Instructions to Applicants

        For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.









        For Full Consideration, Apply by:

        01/02/2023









        Posting Date

        12/05/2022









        Job Close Date











        Open Until Filled?

        Yes









        Telework Friendly?











        Mason Ad Statement

        Great Careers Begin at Mason!

        George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

        Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

        If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

        George Mason University, Where Innovation is Tradition.









        Equity Statement

        George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.









        Campus Safety Information

        Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/













Keywords: George Mason University, Arlington , Office Administrator, Administration, Clerical , Arlington, Virginia

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