Company: George Mason University
Posted on: January 23, 2023
Office of Entrepreneurship and Innovation (OEI)
Alternate Department Description
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Statement of Economic Interest
No, is eligible for layoff or severance benefits.
Role (State) Job Title
Administrative and Office Specialist III
Salary starting at $45,000, or higher commensurate with education
The George Mason University, Mason Enterprise is looking for an
enthusiastic and energetic person for an Administrative Assistant.
George Mason University has a strong institutional commitment to
the achievement of excellence and diversity among its faculty and
staff, and strongly encourages candidates to apply who will enrich
Mason's academic and culturally inclusive environment.
About the Department:
Mason Enterprise is an exciting and rapidly growing department
whose work spans internal and external university functions that
support technology commercialization and entrepreneurship. The
department sits in the Office of Research and Economic Impact and
consists of the Office of Tech Transfer, the federal, state,
regional, and local programs that support small business, the Mason
Enterprise Centers (incubators), and the expansion of the Arlington
Campus as it related to entrepreneurship and small business
development. In summary, through counseling and training, we help
people start and grow companies. Our "clients" are members of the
community, students, and faculty members from across Virginia.
About the Position:
As a key member of the Associate Vice President's support staff,
the Administrative Assistant will provide support to the AVP and
serve as the main point of connection for external partners
(economic development organizations, universities, incubators,
non-profits), and the internal departmental staff and Mason's
faculty and students. Also they will be the interface and backup
for the other AVP direct reports as necessary.
Serve as key team member of the Associate Vice President's team and
assist in all matters related to the internal operation of the
office and the AVP's schedule. Duties may include: managing the
AVP's calendar and daily schedule; preparing and disseminating
correspondence; answering inquiries; responding to internal and
external e-mails; providing requested materials to internal and
external audiences. The administrative assistant will be the
primary person responsible for managing the AVP's travel schedules
and commitments and corresponding expense reports
andreimbursements. Fiscally responsible for credit card purchases
for the Office of Research.
Track Moving Parts
Work one-on-one with the AVP in the day to day operations of a
department that spans every county of Virginia with an extended
staff of 200+. Keep track of documents in process, deadlines, and
AVP's many meetings and travel. Set up group meetings necessary in
the management ofMason Enterprise. Purchase supplies when
necessary, make reservations, take notes in important meetings, and
exercise exceptional problem-solving. Establish professional and
reliable reputation with faculty, and others who may collaborate
with the AVP.
Provide excellent customer service in a calm, professional manner
to all key customer groups.
This position will plan, promote, coordinate with other
departments, and monitor special events and initiatives including
but not limited to conferences and speaking engagements, staff
retreats and advisory board meetings. Provide planning, catering
coordination, agenda distribution, andtravel details for special
events hosted by Mason Enterprise.
Reliability and Responsibility
Demonstrate respect for the University and its employees, students,
faculty and staff; understand the importance of Mason events and
calendars in order to best facilitate programs and customer
service; seek solutions to problems through internet searches and
by developing relationships with key personnel at Mason; serve as
an ambassador for George Mason University to both internal and
external audiences; other duties as assigned.
- High school diploma or equivalent;
- Experience in a fast-paced executive office;
- Experience providing effective customer service;
- Skill in effective written and verbal communication;
- Skill in operating applicable office equipment and software,
including Microsoft Office Suite;
- Ability to work both as a team member and
- Ability to multi-task and remain calm under pressure;
- Ability to utilize the internet and library resources for
research and references;
- Ability to pay close attention to details and
- Ability to interact with peers, supervisors, students and
faculty in a professional manner;
- Ability to maintain strict confidentiality; and
- Outstanding customer service orientation.
- Bachelor's Degree; and
- Knowledge of University programs, policies, and procedures.
Special Instructions to Applicants
For full consideration, applicants must apply at ; complete and
submit the online application; and upload a cover letter, resume,
and a list of three professional references with contact
For Full Consideration, Apply by:
November 27, 2022
Job Close Date
Open Until Filled?
Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial
institution with national distinction in both academics and
research. Mason holds a top U.S. News and World Report "Up and
Coming" spot for national universities and is recognized for its
global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in
Virginia with students and faculty from all 50 states and over 135
countries studying in over 200 degree programs at campuses in
Arlington, Fairfax and Prince William, as well as at learning
locations across the commonwealth. Rooted in Mason's diversity is a
campus culture that is both rewarding and exciting, work that is
meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at
our current opportunities and catch some Mason spirit at
George Mason University, Where Innovation is Tradition.
George Mason University is an equal opportunity/affirmative action
employer, committed to promoting inclusion and equity in its
community. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, disability or
veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at
Keywords: George Mason University, Arlington , Administrative Assistant, Administration, Clerical , Arlington, Virginia
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