Administrative Assistant
Company: XLA Associates
Location: Arlington
Posted on: May 14, 2022
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Job Description:
Position Description:
XLA is looking for an Administrative Assistant/Transit Benefits
Specialist to support our federal customer. -The job site is in a
niche area in Arlington, VA that is close to restaurants, shops,
and public transportation. -This is a heavily administrative role
that will require an individual willing to step out of their
comfort zone and take on larger tasks and responsibilities when
asked. They must be proficient in data entry, have an exceptional
attention to detail and accuracy, and have the ability to prepare
and deliver reports and other documents in support of the
government client. -Duties include:Review Transit Subsidy Program
applications for accuracy and completeness (i.e. signature, dated,
and have all required fields complete along with supporting
documents). Assist in preparing and implementing notification to
address Transit Subsidy updates and requirements.Assist DEA
participants with steps on how to activate their new TranServe
credit card with proper information provided.Informed DEA
participants of the new credit card funded dates and proper steps
to take once the new credit card is activated and successfully
purchased their first month of Transit Subsidy benefits. Notified
current DEA participants of the Transit Subsidy Program Benefit
Limit and Annual Recertification Requirements for the upcoming
calendar year.Informed participants of the Transit Subsidy Policy
requirement to re-certify on an annual basis and or when there is a
change to either the participant's transit subsidy benefit amount
or participant's personal information. Review recertification
applications for accuracy and completeness.Created and updated
Transit Subsidy forms to current transit information.Responsible
for communications, coordination and auditing of DEA's Transit
Subsidy Program.Served as a point of contact for National Capital
Region participants by providing responses orally or in writing
emphasizing on efficiency, accuracy, audit trail and customer
service excellence.Assist managers in ensuring regulations are
followed and provide the appropriate informational needed by
National Capital Region participants and Field Coordinators.Provide
guidance to Field Division coordinators for all questions and
issues.Receive, review and forward all transit applications for
processing.Work closely with the Department of Transportation
assigned account manager to coordinate the delivery of transit
benefit funding.Work closely with National Capital Region
participants with issues regarding, but not limited to: card
problems, funding issues, and applications problems.Provide data
entry and reconciliation of DEA's Transit Subsidy Program First
system.Closely monitor reporting to ensure that obligated funds are
being used properly in accordance to Transit Subsidy Program
regulations.Maintain participant applications through DEA's Transit
Subsidy Program First system filing.Providing advice and
consultation to managers regarding improvements of organization and
program activities and operations.Participate in error
identification initiatives and programs providing anomalies in data
and budget concerns. Conduct special studies or research projects
related to specific program goals and issues.Assist participants
and field coordinators with their understanding of forms and
program requirements.Create E-filing system to better arrange and
categorize transit subsidy applications for filing purposes.
Requirements:
Six (6) months of experienceExperience/knowledge with managing the
Transit Subsidy Program preferred -Ability to work in basic
Microsoft Office programs (Word & Excel) and SharePoint.Ability to
analyze incoming issues and propose solutions.Excellent
communication skills, both written and verbalAbility to handle
multiple assignments at the same timeExcellent organizational
skills -Education RequirementsAssociate's Degree -Clearance
RequirementsThe ability to obtain and maintain a US government
security clearance. - -#ZR
Keywords: XLA Associates, Arlington , Administrative Assistant, Administration, Clerical , Arlington, Virginia
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