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Administrative Assistant

Company: Seventh Sense Consulting, LLC
Location: Arlington
Posted on: May 12, 2022

Job Description:

Seventh Sense is an award winning consulting company focused on providing "Enlightened Solutions that Deliver Lasting Value" to federal and defense agencies. Our teams work with our clients to provide innovative solutions, enhance integration, and facilitate transparency of core acquisition. We are a Virginia based company, however 100% virtually operated, serving multiple clients in over 10 states across the US. Seventh Sense is recognized in 2020 as a "Best Place to Work" by the Washington Business Journal and made the Inc. 5000 list as one of Americas Fastest-Growing Private Companies. To learn more visit us at Overview:In anticipation of a contract award, we are seeking an Administrative Assistant (Jr-Mid). In this role, you will support a highly visible Defense Aviation Joint Program Office (JPO), responsible for managing a major defense weapon system development effort. You will perform administrative functions in support of a program management office that provides life cycle support to the F-35 Lightning aircraft weapon system in support of the JPO Director of Operations. Your job responsibilities will include, but are not limited to:Administrative support functions including meeting support, resource tracking, correspondence, records management, document control, and other tasks as captured in the task order Coordinate and initiate communication requirements/requests to include the set-up of video conferences, teleconferences, audio visual/IT equipment, and software support for the JPOProvide onboarding life cycle support to the JPO onboarding lead, to include the initiation, monitoring, tracking and enforcement of timely action on all requirements within previously established timelines. Develops and maintains muster rosters, TDY/temporary additional duty (TAD) tracking document for the F-35 Teams personnel current and future travel requirements Provides support in updating the weekly "What is Going On" (WIGO) Reports as required in Hummingbird Data Management (DM) Monitors, tracks, updates, and provides inventory control for office supplies that support the JPO. Ensure the procurement of such supplies are done in accordance with JPO processes Provides continuous visitor control support of the JPO in accordance with local processes Required Qualifications: Must be a U.S. CitizenHigh School Diploma or GEDMinimum Experience:Junior-Level - A minimum one year of total administrative support or business process experience in either a DoD Weapon System Program Office or equivalent commercial setting Mid-Level - A minimum 2 years of total administrative support or business process experience in either a DoD Weapon System Program Office or equivalent commercial setting Experience in developing and managing formal task management processes and toolsets Demonstrated ability for oral and written communication with the highest levels of management Knowledge of or ability to acquire knowledge of Defense Travel System (DTS) and MPS software systemsKnowledge of Air Force, Navy, and Office of Secretary of Defense protocols for development of invitations and formal correspondenceStrong oral and written communication skillsFocus on customer service and responsiveness with sound customer handling skillsAbility to obtain a Secret security clearancePreferred Qualifications: Associates Degree in a related fieldF-35 Lightning II program knowledge and expertisePentagon or similar National Capital Region Military Headquarters staff administrative support experienceActive Secret security clearanceWorking for Seventh Sense:We believe in treating everyone like family which is why our number one goal is to take care of each other. Our comprehensive benefits include medical, dental, vision, retirement savings programs, PTO and paid holidays and transportation and flexible spending accounts. Additionally we offer:A unique bonus structure, including peer-to-peer recognitions. Youve never seen anything like it before!Flex time and remote work optionsProfessional development programAn R3 Day. Ask us about it!A Community Service Day Parental Leave401(k) with generous company match and immediate vesting!This position requires the ability to provide proof of full COVID-19 vaccination status, or qualify for a reasonable accommodation, in compliance with Executive Order on Ensuring Adequate COVID safety Protocols for Federal Contractors. Fully vaccinated is defined as two weeks post final vaccination. Seventh Sense Consulting is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.

Keywords: Seventh Sense Consulting, LLC, Arlington , Administrative Assistant, Administration, Clerical , Arlington, Virginia

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