CONTRACT SPECIALIST

Company: Arlington County (Virginia) Government
Location: Arlington
Posted on: February 20, 2021

Job Description:

Position InformationAre you interested in a challenging position in the field of Contract Administration? Arlington County's Department of Environmental Services (DES), Budget and Finance Division is seeking a Contract Specialist to develop, administer, and monitor contracts; from multi-million dollar contracts to annual equipment and supply-related purchases, to one-time small (less than $5K) purchases for all of DES operations.This position reports to the Operations Contracts Program Manager and supports the Water Pollution Control Bureau (WPCB) and Water, Sewer, Streets (WSS) Bureau. This employee will be responsible for providing daily assistance to DES Program Managers, Project Officers and Contract Managers in the Operations Division, in correlation with Purchasing staff in the Department of Management and Finance (DMF), related to contractual requirements for the acquisition of all goods and services for DES operations.Specific duties include:* Assisting the Contracts Program Manager with developing procedures, tools, processes, and systems to standardize the DES Operations contracting and purchasing activities; * Drafting contracts scope of work and coordinating the formal and informal sourcing and process, including identifying needs, determining specifications, drafting solicitations (Riders, Sole Sources, RFP's, RFI's, Quick Quotes and ITB's), and reviewing bids; contract award recommendations and formal negotiation with bidders/contractors;* Providing contract administration, including assisting with contracts award determinations, contract negotiations, contract preparation and conducting research on contracting options to ensure compliance with all contract terms and conditions;* Working with field and professional staff to develop and establish acceptable internal processes and procedures for contract invoicing and reconciliation;* Providing contract management oversight to ensure proper internal control processes;* Reviewing invoices against complex contracts, which includes confirming receipt of construction-related services and ensuring all data and tickets are received and work is completed according to specifications;* Monitoring and recording contractor's performance in relation to specific contract scope, pricing and delivery; and* Tracking existing contracts to determine necessary re-bidding or renewal in a timely manner.The ideal candidate will have experience with contract development in a utility services department, production facility, local government or state construction management office, or related area, including possessing excellent interpersonal skills to clearly explain rules and procedures with strong analytical, quantitative and problem-solving skills.Selection CriteriaMinimum: Bachelor's degree in Business Administration, Public Administration, Economics, or related field plus two years' experience in contract development and/or grant management or closely related field.Substitution: Additional qualifying experience may be substituted for the education requirement on a year-for-year basis.Desirable: Preference may be given to candidates with experience in one or more of the following:* Procurement and contract management for a production operation, construction or related agency;* Audits and invoice review against complex contracts;* Research, analysis, and evaluation of programs and/or services;* Program and/or Project Management; and/or* Advanced proficiency with Microsoft Office Suite utilizing Word, PowerPoint, and Excel, including using Pivot Tables and formulas.Special RequirementsCompletion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.Additional InformationWork Hours: Monday through Friday, 8:00 am to 5:00 pm.Arlington County offers a competitive salary and a great benefits package including a Defined Benefit (pension) plan. For more information on Arlington's family friendly benefits click here . NOTE: This recruitment is open until the position is filled with a preferred filing date of February 5, 2021 . Applications submitted by this date will receive first consideration. Interested applicants are advised to submit their applications as soon as possible. Applications will be reviewed, and qualified applicants referred on a continuous basis. Interviews will be conducted on a regular basis throughout the recruitment with candidates whose qualifications best fit our needs. If your application is received later in the recruitment process, it may not be reviewed or considered. Please complete each section of the application. A resume may be attached, however, it will not substitute for the completed application. Incomplete applications will not be considered.Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.Permanent, Full-Time AppointmentsAll jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan. For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.Permanent, Part-Time Appointments:Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.Limited Term Appointments:Benefits are the same as permanent appointments except that the employees do not achieve permanent status.Temporary Regular Appointments:Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays. Temporary Seasonal and Occasional Appointments: Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.01 Do you have a Bachelor's degree or higher in Business Administration, Public Administration, Economics, or related field? * Yes* No* I am substituting experience for the education requirement.* I have a Master's degree in a directly related field plus at least one year of the required experience.02 How many years of experience do you have in contract development and/or grant management or closely related field? Be sure the detail of this experience is reflected in your application to receive full credit. * None* 1 to less than 2 years* 2 to less than 3 years* 3 to less than 4years* 4 to less than 5 years* 5 to less than 6 years* 6 years or more03 Please provide specific details and describe your experience with reviewing invoices against complex contracts. Put n/a if you have no such experience. 04 Indicate if you have experience with any of the following by checking all that apply: Be sure the detail of any experience checked is reflected in your application in order to receive full credit. * Procurement and/or contract management for a production operation, construction or related agency* Audits and invoice review against complex contracts* Research, analysis, and evaluation of programs and/or services* Program management* Project management* Using advanced functions of MS Excel including pivot tables and formulas* Using MS Office PowerPoint* None of the above05 Please indicate your proficiency level with Microsoft Word: * Never use* Beginner* Intermediate* Advanced06 Please describe your proficiency level with Microsoft Excel: * Never use* Beginner* Intermediate* AdvancedRequired Question

Keywords: Arlington County (Virginia) Government, Arlington , CONTRACT SPECIALIST, Accounting, Auditing , Arlington, Virginia