Executive Assistant (EA) (TS/SCI) DODF3 with Security Clearance
Company: QinetiQ
Location: Arlington
Posted on: May 6, 2024
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Job Description:
Company Overview We are a world-class team of professionals who
deliver next generation technology and products in robotic and
autonomous platforms, ground, soldier, and maritime systems in 50+
locations world-wideMuch of our work contributes to innovative
research in the fields of sensor science, signal processing, data
fusion, artificial intelligence (AI), machine learning (ML), and
augmented reality (AR)QinetiQ US's dedicated experts in defense,
aerospace, security, and related fields all work together to
explore new ways of protecting the American Warfighter, Security
Forces, and AlliesBeing a part of QinetiQ US means being central to
the safety and security of the world around usPartnering with our
customers, we help save lives; reduce risks to society; and
maintain the global infrastructure on which we all dependWhy Join
QinetiQ US? If you have the courage to take on a wide variety of
complex challenges, then you will experience a unique working
environment where innovative teams blend different perspectives,
disciplines, and technologies to discover new ways of solving
complex problemsIn our diverse and inclusive environment, you can
be authentic, feel valued, be respected, and realize your full
potentialQinetiQ US will support you with workplace flexibility, a
commitment to the health and well-being of you and your family and
provide opportunities to work with a purposeWe are committed to
supporting your success in both your professional and personal
livesPosition Overview QinetiQ US is looking for an Executive
AssistantThis position supports senior DoD leadership within the
Office of the Secretary of Defense at the Deputy Assistant
Secretary of Defense (DASD) levelThe candidate will directly
support high-ranking Federal Government Senior Executives and
interact with DoD Flag / General Officers and their support
staffsThis position will routinely exercise independent judgement
and discretion to include being empowered to commit the principal's
time based on interpreting general guidelines and established rules
of protocolResponsibilities--- Formulate and refine multiple
standard operating procedures, processes, and work
products/templates based on their subject matter expertise and
independent assessmentsThese decisions are the basis of the daily
business operations of the offices, but also represent the overall
strategic engagement plans of their clientsTasks will require
impeccable judgement, discretion, a thorough knowledge of the
business operations and plan, and empowerment by their clients.---
Serve as primary point of contact and liaison with senior DoD
leadership for interpreting proposed policies and operating
practices, DoD Directives, Instructions, Publications & Manuals,
and providing expert recommendations to the DASD(P), military
assistants, and other Senior Executive Service and Flag/General
Officers and their staffs.--- Create tools such as Excel
spreadsheets and other databases to compile, track, summarize, and
report the status of various documents and projects.--- Ensure
conformance with established guidelines; provide timely feedback
and status upon request.--- Perform special projects on own
initiative or as assigned.--- Provide input to and communicate with
various military assistants, Chiefs of Staff, OSD Protocol,
Pentagon Force Protection Agency, and subordinate organization
personnel to guide and direct daily operations and provide inputs
into strategic plans.--- Provide liaison with the Secretary of
Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force
Protection Agency, subordinate offices, other DoD agencies, and
industry and academic institutions to ensure ongoing, effective
business operations.--- Ensure conformance to established
deadlines.--- Serve as subject matter expert in interpreting Joint
Travel Regulations (JTR) and facilitating compliance with Foreign
Clearance Guide to plan and coordinate travel in conjunction with
the DASD(P) activities; review travel authorizations and vouchers;
arrange necessary passports and visas for official travel.---
Manage and maintain the complex calendars and schedules of DASD(P)
senior personnel and resolve conflicting priorities and orchestrate
changes to the calendar, as required, that may include
coordination, verification, and scheduling of meetings with senior
government personnel, congressional members and staff, industry,
and academia personnel.--- Plan, coordinate, and confirm logistical
support (transportation, badges, security clearance paperwork,
audio visual support, and etcfor meetings held in conjunction with
the DASD(P) activities; escort, greet, and provide information
supporting visits to the DASD(P).--- Provide a daily read-ahead
book with information for the next day and next week activities for
the DASD(P) prior to the end of the duty day; maintain electronic
copies, and paper as directed by the Government, of files of all
office documents including letters, memos, reports, and
briefings.--- Coordinate office administrative functions including
office security administration, office space management, processing
security clearance and visit requests for OUSD(P) personnel and
visitors, scheduling office events and ordering suppliesShould have
experience in administrative support and working knowledge of DoD
security proceduresRequired Qualifications--- A minimum of five (5)
years of recent and relevant experience--- Extensive experience
with creating, reviewing and approving CONUS and OCONUS Defense
Travel System (DTS) orders--- Correspondence experience in a DoD
environment--- Experience with task or correspondence management
systems (e.gTMT or CATMS)--- Active TS/SCI Required clearance
#qinetiqclearedjob TS/SCI--- #LI-ONSITE Preferred Qualifications---
Bachelor's degree from an accredited college or university is
preferredAt the discretion of the Government, specialized
experience including military or industry executive assistant
experience may be substituted in lieu of specific educational
requirements.--- Experience and skills in providing Executive Level
Administrative Assistant support to high-ranking Federal Government
Senior Executive or DoD Flag / General Officers is highly preferred
Company EEO Statement Accessibility/Accommodation: If because of a
medical condition or disability you need a reasonable accommodation
for any part of the employment process, please send an e-mail to or
call (540) 658-2720 Opt4 and let us know the nature of your request
and contact informationQinetiQ US is an Equal
Opportunity/Affirmative Action employerAll Qualified Applicants
will receive equal consideration for employment without regard to
race, age, color, religion, creed, sex, sexual orientation, gender
identity, national origin, disability, or protected Veteran
status.
Keywords: QinetiQ, Arlington , Executive Assistant (EA) (TS/SCI) DODF3 with Security Clearance, Other , Arlington, Virginia
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